(On-site) Office Administrator Senior - Rockefeller Neuroscience Institute

West Virginia University • West Virginia, WV

35d • Onsite

About The Position

The Rockefeller Neuroscience Institute at West Virginia University is currently accepting applications for an (Onsite) Office Administrator Senior. The WVU Rockefeller Neuroscience Institute (RNI) is a comprehensive multidisciplinary patient care, education, and research institute providing neurological and mental healthcare through more than 300,000 visits annually. The 300+ physicians and scientists of the RNI improve lives by pioneering advances in neuroscience, brain health, and therapeutics. The RNI team uses the latest technologies with academic, government, and industry partners to make tangible progress to combat public health challenges ranging from addiction to Alzheimer’s disease. The RNI’s flagship facilities are located on the WVU Health Sciences campus in Morgantown, with more than 2,200 dedicated team members across seven departments, patient care units, and research laboratories. For more information, visit WVUMedicine.org/RNI. This position will provide complex and independent administrative support for the RNI IC Administration.

Requirements

• Bachelor’s degree in business or field directly related to the area of assignment.
• A minimum of two (2) years of experience in an administrative office setting.
• Any equivalent combination of education and/or experience will be considered.
• All qualifications must be met by the time of employment.
• Ability to learn and to apply effectively the policies, procedures and guidelines affecting the position and work unit to which assigned, as well as the institution.
• Ability to maintain confidentiality.
• Ability to work independently.
• Thorough knowledge of office methods, procedures and protocol, along with thorough knowledge of correct English, grammar, spelling, punctuation, and sentence structure.
• Proven skill in interacting with the public.
• Good knowledge of, or the ability to rapidly learn, the policies, procedures and regulations governing budget issues, with the ability to interpret and apply these policies to unique situations.
• Knowledge of principles and practices of fiscal record keeping.
• Strong interpersonal skills with the ability to maintain a professional demeanor while interacting with customers either in person or over the telephone.
• Demonstrated ability to establish and maintain cooperative working relationships among all levels of employees within the organization.
• Demonstrated ability to apply solid judgment, discretion and initiative in performing a variety of complex administrative tasks.

Responsibilities

• Oversees daily operations of assigned area, coordinates activities that support RNI.
• Coordinate project schedules, resources, equipment and information between the project team, administration and vendors, consultants, etc.
• Oversee and monitor progress of RNI team members and provide support for various initiatives.
• Develops comprehensive reports on projects.
• Keeps updated records and creates reports or proposals as they pertain to ongoing initiatives at RNI IC.
• Implements policies and practices associated with awards and initiatives.
• Develops and/or recommends new or revised program goals or and objectives as required by supervisor.
• Tracks expenditures and transactions.
• Process contracts and sub-contracts for vendors/collaborators.
• Develops workflow for assigned area and makes recommendations for improvements.
• Maintain extremely complex executive calendars.
• Arrange travel when necessary.
• Process reimbursements for AVP/VP/Director.
• Assists with coordination of special events, conferences, meetings, guest lectures, dinners, etc. for RNI IC. This may include coordination of travel, ordering food and beverages, greeting guests and presenters, and other tasks to support the RNI.
• Facilitate workshops, trainings, meetings and conferences including coordinating logistics, scheduling and communications.
• Reviews or edits reports on projects or initiatives.
• May supervise students assigned to area.

Benefits

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks.
• Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Senior