Office Operations Administrator

CP Engineers, Architecture & Environmental Services•State College, PA

2d•Onsite

About The Position

About CP Engineers With over forty years of experience, CP Engineers delivers innovative solutions in site/civil, water/wastewater, municipal, MEP, and construction management and administration services. Our project portfolio spans private, municipal, county, and regional clients—many of whom have partnered with us for decades. At CP Engineers, we don’t just execute projects, we build careers. Our team thrives in a collaborative, people-first environment, supported by competitive compensation and benefits, and opportunities to grow alongside experienced professionals. This approach has driven high employee satisfaction and earned us Best Places to Work honors three years in a row. Position Overview At CP Engineers, we value employees who embody our core values of teamwork, recognition, and integrity. As an Office Operations Administrator in our State College, PA office, you will play a key role in maintaining efficient day-to-day operations while supporting local leadership and staff. You’ll help ensure the office runs smoothly, remains organized, and provides a professional and welcoming environment. This position blends office management, administrative support, and coordination with corporate operations. You will work closely with the Pennsylvania Group Manager while also collaborating with our NJ Office Manager to support company initiatives and maintain consistency across offices. This role offers the opportunity to grow alongside a developing office and take on increasing responsibility over time.

Requirements

Associate's or Bachelor's degree preferred, or a combination of relevant experience.
5+ years of administrative, office management, or related experience preferred
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong organizational and time management skills with attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and work independently
Professional demeanor with strong interpersonal skills
Ability to handle confidential information with discretion
Experience in a professional services or engineering environment preferred

Responsibilities

Oversee daily office operations to ensure an organized, efficient, and professional work environment
Manage front office responsibilities including greeting visitors, answering phones, and directing inquiries
Coordinate calendars, meetings, and scheduling for office leadership
Assist with travel arrangements as needed
Order and maintain office supplies, equipment, and vendor relationships
Handle incoming and outgoing mail, shipping, and package distribution
Prepare, format, and edit documents, reports, and correspondence
Provide administrative support to project teams, including assistance with proposals and submission packages
Maintain organized electronic and physical filing systems
Support onboarding logistics for new employees, including workspace setup and coordination
Coordinate office events, meetings, and team activities
Assist in implementing and maintaining company policies, procedures, and corporate initiatives
Collaborate with Corporate Operations Team to ensure consistency across offices
Identify and communicate process improvements to enhance office efficiency
Maintain confidentiality and professionalism in handling sensitive information