Office Administrator
Wood•Baton Rouge, LA
•Onsite
About The Position
Are you looking for an opportunity to work with an established engineering consulting firm that values its employee’s enthusiasm and technical contributions? We encourage you to apply for this opportunity. We are dedicated to providing the atmosphere to allow individuals to grow. We offer a varied and interesting diversity of projects. We’d love you to join our team of friendly, hard-working, dedicated and collaborative professionals. Our ideal candidate is seeking challenging work and is committed to quality.
Requirements
- 3 - 5 + years experience in an office environment
- Excellent phone answering skills and friendly customer service skills
- Professional demeanor with co-workers, visitors, clients and vendors
- Excellent verbal, written and interpersonal communications skills
- Self-starter with excellent organizational skills and attention to detail
- Demonstrated ability to work in team situations with multiple priority management
- Detail oriented, proactive individual who takes ownership of their work
- Proficiency in MS Word, Excel and Outlook required
- Must pass drug test and background check
Nice To Haves
- Previous experience working at an engineering, construction or architectural firm a plus
- Flexibility to work outside normal business hours as required
Responsibilities
- Greet visitors for a small office
- Provides general administrative support to a department, group of professionals, or individual
- Receives and responds to routine correspondence following established procedures not requiring management review
- Routine and extensive contact with employees, clients, subcontractors and vendors
- Oversees the ordering/purchasing of supplies, equipment, vending and marketing merchandise
- Perform word processing functions, including data entry and formatting of technical reports
- Documenting meeting minutes during project meetings
- Billing reconciliation of purchasing statements and invoices
- Assist Project Managers with project billing
- Schedule conference room meetings, order lunches
- Coordinate office functions including vendor lunches, teambuilding events and social activities
- Responsible for office facilities maintenance including contacting/ascertaining contractors and communicating with building management/maintenance
- Schedule conferences and seminars for professional staff
- Responsible for assisting the Health and Safety Coordinator in the communication of all safety measures and the maintenance of safety and personal protective equipment stock
- Assist with on-boarding of new hires
- Other duties to include mail, shipping, copying, report collating, binding and filing
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
