Office Administrator
Williamson County•Georgetown: 306 W 4th Street, TX
•Onsite
About The Position
This is an internal job opportunity exclusive to current employees of the Wiliamson County Sheriff's Office. The Office Administrator is responsible for overseeing the Corrections Office Administration team and managing administrative and financial operations for the division, including oversight of the finance functions that support bond processing and inmate trust fund administration. The role reports directly to the Assistant Chief Deputy.
Requirements
- High School diploma or equivalent
- Three (3) years of office administration/management experience to include budget preparation, accounting procedures, and supervisory duties
- Valid driver’s license (Required within thirty (30) days of employment)
Nice To Haves
- Associate degree in a related field
- Prior office administration experience in a corrections and/or law enforcement environment
Responsibilities
- Oversees assigned division operations and supervises personnel to include hiring, training, scheduling, timekeeping approval, performance evaluations, and corrective actions
- Prepares and tracks budgetary items; compiles reports for executive staff
- Monitors expenditures and reports updates to executive staff
- Orders supplies and equipment and tracks required documentation
- Verifies accuracy and completeness of critical documents such as records, correspondence, regulations, etc.
- Assists in conducting research, compiling data, and preparing documents for consideration and presentation
- Assists in preparing annual budget; serves as point of contact during the budget preparation process
- Monitors purchasing card transactions and processes statements
- Processes purchase requisitions
- Provides direct customer service either in person or on the telephone
- Creates and maintains various reports
- Creates and maintains forms, worksheets, and informational materials
- Ensures comprehensive filing systems are maintained and up to date
- Plans and executes special projects and events
- Assists with policy and procedure updates
- Reviews and processes all bills and invoices for submission to Accounts Payable
- Scans, files, and audits invoices
- Approves expense reimbursement submissions
- Tracks expenditures by general ledger (GL) codes
- Enters and verifies data within applicable databases and/or systems
- Assists in various staffing processes
- Attends all meetings and trainings, as required
- Performs other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
High school or GED
