Office Administrator Jobs

About The Position

Requirements

• Exceptional written and verbal communication skills.
• Strong customer service orientation and professional demeanor.
• Advanced organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Strong time management and prioritization skills.
• Ability to work independently and exercise sound judgment.
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal and relationship-building skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to adapt to changing priorities in a fast-paced environment.
• Strong leadership and team coordination skills.
• Basic financial and budget management knowledge.
• High school diploma or equivalent.
• Minimum of five (5) years of administrative, office management, executive support, or related experience.
• Experience supporting senior leaders and managing multiple priorities simultaneously.
• Experience coordinating meetings, events, and office operations.

Nice To Haves

• Associate's or Bachelor's degree in Business Administration, Management, Communications, or related field.
• Experience in the construction, transportation, or professional services industry.

Responsibilities

• Manage the COO's calendar, appointments, and meeting schedules.
• Coordinate complex travel arrangements for the COO and Executive Leadership Team, including flights, hotels, rental vehicles, and itineraries.
• Coordinate Executive Leadership Team meetings, including agendas, meeting materials, and logistics.
• Draft and distribute corporate communications and announcements on behalf of executive leadership.
• Conduct research and lead special projects as assigned by executive leadership.
• Oversee daily front office operations to ensure a professional and efficient workplace environment.
• Answer and direct incoming calls and assist visitors in a professional and courteous manner.
• Manage conference room schedules and office meeting logistics as needed.
• Coordinate office lunches, bid lettings, company meetings, and special events.
• Maintain office supply inventory and manage purchasing within approved budgets.
• Ensure kitchen and common areas remain organized, stocked, and presentable.
• Process incoming and outgoing mail, overnight packages, and courier deliveries.
• Coordinate errands, bank deposits, and document deliveries as needed.
• Serve as the primary contact for facility maintenance and office service vendors.
• Coordinate office repairs, maintenance activities, cleaning services, recycling, water services, and waste management vendors.
• Monitor office-related expenditures and submit invoices for payment processing.
• Maintain effective working relationships with building management, contractors, and service providers.
• Maintain company records and official corporate documents.
• Prepare, organize, and file required company documents with appropriate agencies and stakeholders.
• Ensure confidential information is handled with the highest level of discretion and integrity.
• Support administrative policies and procedures established by company leadership.
• Coordinate employee recognition activities, including birthdays, anniversaries, and office celebrations.
• Support planning and execution of employee appreciation events and customer events.
• Coordinate charitable contributions and community involvement initiatives under executive leadership direction.
• Assist departments with administrative support as needed.
• Manage meeting logistics, technology setup, catering, and presentation requirements.
• Coordinate and support special events, conferences, and executive functions.
• Perform other duties as assigned.

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Life Insurance
• Short-Term and Long-Term Disability Insurance
• Paid Time Off and Holidays
• Professional Development Opportunities