Parts Office Administrator

HOLT Group•Tulsa, OK

24d•Onsite

About The Position

The Parts Administrator is responsible for ordering and provisioning parts, administration of inventory records, purchase orders and documentation for parts ordering. Process all required paperwork, research and respond to order inquiries, and manage orders in the system. Additionally, performs and may provide oversight to the daily operations of office services to include reception, filing, and maintaining records. They are familiar with a variety of office support concepts, practices, and procedures and can perform a variety of administrative tasks. The incumbent in this position is expected to model the following practices daily: Demonstrate alignment with the company's mission and core business values; Collaborate with key internal/external resources; Participate in ongoing self-development.

Requirements

A high school diploma and/or GED required; or a combination of education, training or experience that provides the required knowledge, skill and abilities.
At least two years general accounting, clerical, and administrative knowledge required.
Proficient at using standard desktop applications such as Microsoft Office, Excel, and Word
Ability to read, write, and understand information.

Nice To Haves

Two years of inventory control or logistics experience preferred.
Procede dealership business system experience is preferred.

Responsibilities

Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
Places orders for relevant materials and supplies and assists with placing all orders in the system.
Serves as customer point of contact in person and by phone as needed.
Receives and refers visitors and telephone callers, ensuring these individuals are directed to the proper department with the dealership.
Assists with Parts sourcing from preferred vendor(s) at direction of management.
Loads cross references in the business system for direct ship and alternate source parts.
Provides supporting documentation for month-end accruals related to purchasing.
Cross trains for posting responsibilities.
Ensures G/L coding is correct on accounts payable prior to submission to Finance and Accounting Department.
Ensures all accounts payable invoices have accurate PO data in the business system prior to submission.
Transmits accounts payable invoices to Finance and Accounting Department.
Responsible for parts maintenance updates (e.g. pricing, super sessions, etc.) and any other parts information deemed relative.
Assists with printing and creating stock orders daily.
Requires regular and punctual employee attendance.
Works safely always and adheres to all applicable safety policies; complies with all company policies, procedures, and standards.
Performs other duties assigned.