Liaison Jobs

About The Position

Requirements

• Knowledge, skill, and mental development equivalent to completion of four years of college; coursework in business or public administration is preferred.
• One year of responsible administrative experience in a public or business organization, or completion of an agency-approved professional management training program.
• One year of progressively responsible administrative experience working with the Illinois Vital Records System.
• One year of experience regarding issuance of Administrative Copies of Birth and Death Certificates.
• Two years of experience designing and using Smartsheet for legal use.

Nice To Haves

• Two years of experience with agency programs, policies, and objectives.
• Two years of experience establishing and maintaining cooperative working relationships.
• One year of experience communicating effectively both orally and in writing.
• One year of experience using Microsoft software products, including Word, Excel, and PowerPoint.

Responsibilities

• Apply vital-record laws, administrative rules, policies, and procedures when assisting local custodians, attorneys, legislators, and other professionals with vital-record issues.
• Communicate with individual users regarding daily issues.
• Control and evaluate operations of the Illinois Vital Records System and its internal and external users.
• Liaise with the National Center for Health Statistics, hospitals, birthing centers, midwives, local registrars, funeral homes, medical examiner/coroners, and the Social Security Administration to assist with birth and fetal-death reports.
• Participate in designing, rewriting, and updating certificate forms, manuals, standard operating procedures, and other Division materials.
• Prepare and gather background data from various sources to assist with speeches, lectures, and reports.
• Perform other duties reasonably within the scope of the position.

Benefits

• Group health, life, dental, and vision insurance.
• State Employees Retirement System pension plan.
• Voluntary Deferred Compensation Program for supplemental retirement savings.
• Optional pre-tax Medical Care Assistance Plan and Dependent Care Assistance Plan.
• 10–25 days of paid vacation annually, depending on state employment tenure.
• 12 paid sick days annually, with carryover.
• Three paid personal business days per calendar year, prorated based on start date.
• 13–14 paid holidays per year.
• 12 weeks of paid parental leave.
• Employee Assistance Program and/or mental health resources.
• Flexible and hybrid work schedules are available in some program areas when available and dependent on the position.