Legal Assistant Jobs

About The Position

Requirements

• Minimum of three to five years of experience as an administrative assistant, preferably in a legal environment
• Strong organizational skills
• Knowledge of grammar, spelling, and punctuation
• Proficient in the use of word processing and other automated equipment, including software packages currently being used by the Firm
• Proficiency in Power PDF, Outlook, and MS Office Suite (Word, Excel, PowerPoint)
• Strong office organizational skills and attention to detail
• Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
• Professional demeanor and customer service orientated
• Maintains positive, productive working relationships with attorneys, colleagues and clients
• Proficiency in navigating through entire Microsoft Office Suite/Power PDF/Outlook
• Must demonstrate good problem-solving skills

Responsibilities

• Provide excellent client service in communications with clients and executives from diverse backgrounds through email, correspondence, and phone
• Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
• Proficient in Power PDF, Outlook, and MS Office Suite (Word, Excel, PowerPoint)
• Revise, edit, and govern high volume of contacts in Outlook
• Manage electronic correspondence and files via Firm’s document management system
• Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites, creation of new files and maintenance of existing files utilizing an automated records management system
• Coordinate and manage travel arrangements
• Manage daily calendars and deadlines
• Coordinate and schedule internal and external meetings
• Preparation of monthly client billing for transmittal to clients according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
• Responsible for time entry into Firm billing system
• Maintain personal correspondence, reading files, billing letters, expense reports, time entry files
• Open new client/matter files per Firm procedures
• Compose, revise, format, and edit documents
• General administrative duties
• Overtime and flexibility will be required on occasion
• Other duties/tasks as assigned

Benefits

• AWESOME benefits!!!