SENIOR LEGAL ASSISTANT-SES - 31001810
About The Position
The Florida Division of Emergency Management (FDEM) leads the state’s preparedness, response, recovery, and mitigation efforts for natural and man-made disasters, working with federal, state, and local partners to coordinate emergency operations and support resilient communities. This part-time position is in the Office of the General Counsel in Tallahassee, Florida, and is expected to work 30 hours per week. The Senior Legal Assistant provides support to the Paralegal and performs other tasks assigned by or under the supervision of the General Counsel or other attorneys in the Office. Responsibilities include processing legal mail; supporting records management and public-records request functions; and assisting attorneys and the Paralegal. The position may also perform duties supporting FDEM’s emergency and disaster response and recovery efforts, sometimes with little or no advance notice. During emergency events, employees may be required to work irregular hours, more than eight hours per day, extended periods including weekends and holidays, or at locations other than their official headquarters. They may also be assigned duties beyond those in their position description. Successful completion of background screening is required. Employees are subject to reasonable-suspicion drug testing, and FDEM participates in E-Verify.
Requirements
- Experience using Microsoft Office Suite, including Excel, Word, and Outlook.
- Ability to learn and navigate FDEM enterprise business systems.
- Ability to assist in developing clear, concise, high-quality written work products.
- Ability to communicate effectively and concisely verbally and in writing.
- Ability to use problem-solving techniques.
- Ability to plan, organize, coordinate, and complete work assignments in a timely manner.
- Ability to develop extensive knowledge of the roles and responsibilities of federal, state, and local government entities responding to public emergencies and disasters.
- Ability to deal tactfully and professionally with internal and external stakeholders.
- Ability to work effectively in a team environment and/or individually with internal or external stakeholders.
- Ability to establish and maintain effective working relationships.
- Ability to exercise sound judgment, discretion, and confidentiality.
- Skill in reading comprehension, professional writing and research, and oral and written communication.
- Skill in using personal computers, Microsoft Office products (PowerPoint, Excel, and Word), the Internet and related technologies, and web-based applications.
Nice To Haves
- Knowledge of and/or interest in emergency management.
Responsibilities
- Process legal mail.
- Serve as the Records Management Liaison Officer, promoting Division-wide awareness of and compliance with public-records retention and management requirements.
- Back up the Public Records Liaison by receiving, managing, and fulfilling public-records requests, including coordinating retrieval, review, and production of responsive records under attorney supervision to support compliance with Florida open-government laws.
- Assist the Paralegal and attorneys with assigned tasks.
- Perform related duties supporting the Division’s response and recovery efforts for emergency and disaster events, including duties that may arise with little or no advance notice.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Senior
Education Level
No Education Listed
