Senior Legal Assistant

TTM•Saint Louis, MO

About The Position

Under general supervision and exercising strong independent judgment, the Senior Legal Assistant provides high-level administrative and operational support to the Legal Department. The role handles confidential administrative duties, coordinates department activities, manages schedules and communications, and supports legal and compliance-related matters. It also supports routine legal documentation and contract administration, including preparing, routing, tracking, organizing, and maintaining non-disclosure agreements, signature packages, and legal records. The position may provide paralegal-like administrative support for standard legal matters, document management, board materials, and departmental projects. The work requires discretion, attention to detail, sound judgment, professionalism, and careful handling of sensitive information. The position interfaces with executives, employees, outside counsel, customers, vendors, and other external parties. It also provides notary services, including legalization of documents, and must comply with TTM Export Control Policies and Procedures and applicable laws, including ITAR, EAR, and OFAC requirements.

Requirements

High school diploma or GED required.
Minimum 5 years of experience as a legal assistant.
Progressively responsible administrative support experience, including experience supporting senior executives or legal leadership.
Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.
Excellent verbal and written communication skills, with professionalism, tact, and sound judgment.
Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
Ability to work independently, take initiative, and follow through with minimal direction.
Strong attention to detail and accuracy in document preparation, proofreading, and recordkeeping.
Experience handling confidential and sensitive business and legal information.
Ability to revise, format, and efficiently manage documents, including redlined or edited drafts.
Professional demeanor and ability to interact effectively with senior executives and external stakeholders.
Ability to comply with TTM Export Control Policies and Procedures and applicable export-control laws and requirements.

Nice To Haves

Associate or bachelor’s degree preferred.
Experience in a legal department, law firm, contract administration, or paralegal support environment is strongly preferred.
Working knowledge of legal documents, contract routing, and document control practices preferred.
Certified notary public preferred.

Responsibilities

Provide senior-level administrative support to the Legal Department.
Manage complex calendars and schedule meetings, conference calls, and video conferences; coordinate meeting logistics.
Arrange domestic and international travel and prepare travel and entertainment expense reports.
Organize, prepare, and distribute presentations, agendas, reports, correspondence, and meeting materials.
Attend meetings as needed, record minutes, and track follow-up items.
Handle highly confidential, sensitive, and time-critical information with discretion.
Coordinate and complete special projects and administrative assignments with minimal supervision.
Maintain department files, records, and electronic document systems accurately and in an organized manner.
Manage invoice and accrual processing, vendor coordination, and other departmental administrative operations.
Order office supplies, manage incoming mail, and support office events and department functions as needed.
Assist with the preparation, routing, tracking, execution, and filing of non-disclosure agreements and similar standard legal documents.
Maintain contract and legal document logs, signature status reports, and related records.
Provide basic legal and paralegal-type administrative support, including document compilation, redlining assistance, signature packet preparation, record retention, and matter file organization.
Assist in gathering, reviewing, and assembling information for audits, litigation holds, compliance reviews, board matters, and other Legal Department requests.
Interact professionally with executives, employees, outside counsel, customers, vendors, and other external parties.
Provide notary services, including legalization of documents.
Comply with TTM Export Control Policies and Procedures and applicable laws, including ITAR, EAR, and OFAC requirements; identify restricted ITAR products and data, recognize foreign-person visitors, follow visitor authorization procedures, understand export requirements for shipments leaving the United States, and manage vendor approvals for ITAR manufacturing and services.