Legal Assistant Jobs in Chicago, IL

About The Position

Requirements

• High school diploma or equivalent.
• At least one year of administrative or clerical experience in an office setting.
• Strong written and verbal communication skills.
• Professional phone etiquette and a customer service mindset.
• High attention to detail, including excellent spelling, grammar, and proofreading skills.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Willingness to work in person in an office environment.

Nice To Haves

• Prior law firm experience.
• Experience with document management or legal software.

Responsibilities

• Maintain a clean, organized, and professional reception area.
• Answer, screen, route, and respond to incoming phone calls and messages.
• Greet, screen, and direct visitors professionally and welcomingly.
• Assist with opening and closing client matters.
• Receive, sort, and distribute electronic notices, U.S. mail, faxes, and other documents.
• Organize and maintain physical and electronic files in the firm’s document management systems.
• Assist with client invoicing, including submitting and verifying billing documentation.
• Support submission of vendor bills and check requests.
• Research and respond to client billing inquiries.
• Manage and update information using Excel spreadsheets.
• Provide general administrative support to the office and team as needed.

Benefits

• 401(k) retirement savings plan with matching contributions
• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Generous paid time off plan
• Corporate discount plans
• Professional development and advancement opportunities