Legal Services Assistant - Business Group (M&A Focused)

ICE MILLER LLP•Chicago, IL

7d•$80,000 - $100,000•Hybrid

About The Position

Ice Miller LLP is seeking a Legal Services Assistant to support its business practice group, with a focus on mergers and acquisitions (M&A). The position supports attorneys and other professionals with administrative and legal processes, client service, document preparation, project coordination, scheduling, and firm technology. The successful candidate will be willing to learn multiple practice areas as needed and contribute to a high-performing, collaborative team. The role requires extensive use of a computer and telephone, as well as printing, copying, faxing, and scanning equipment. The employee may be exposed to weather while traveling; the workplace noise level is usually moderate. The employee is occasionally required to sit, stand, talk, see, and hear, and must communicate effectively in writing and verbally with a diverse group of people. The stated salary range is $80,000–$100,000, dependent on experience. Candidates must have permanent authorization to work in the United States. Ice Miller describes itself as an equal opportunity employer committed to recruiting, developing, and retaining talented attorneys and professional staff from all backgrounds.

Requirements

High school diploma required.
Experience with legal document work required.
Ability to prioritize work and balance multiple tasks and deadlines.
Proficient or intermediate experience using Microsoft Word, Outlook, Excel, and PowerPoint.
Excellent clerical skills and knowledge of grammar, spelling, and punctuation.
Exceptional client service skills in person, over the phone, and via email.
Exceptional attention to detail.
Ability to work independently and proactively, as well as collaboratively within a team.
Willingness and ability to learn multiple law firm practice areas as needed.
Ability to work with a diverse group of professionals across all offices.
Ability to maintain a professional demeanor, exercise sound judgment and discretion, and maintain confidentiality.
Ability to perform all essential duties.
Ability to communicate effectively, verbally and in writing, with a diverse group of people.
Permanent authorization to work in the United States.

Nice To Haves

A minimum of four years of M&A-focused legal support work in a legal setting is preferred.
Experience in a large law firm is a plus.

Responsibilities

Support administrative practice, including legal and non-legal processes, with a focus on exceptional client service.
Prepare and draft correspondence, memoranda, and legal documents using word-processing and document-management systems and in accordance with legal staff and firm requirements.
Prepare and process outgoing correspondence by email, regular mail, overnight delivery, or fax, and arrange specialized mail or courier services as needed.
Monitor, organize, and prioritize ongoing client projects.
Handle administrative tasks such as reimbursements and coordinate travel, meetings, and conference calls, including IT and facilities setup.
Assist with technology needs for assignments and use firm technology to complete tasks.
Organize and maintain electronic and physical files in accordance with firm guidelines.
Proofread and edit documents for formatting, grammar, punctuation, and spelling, and prepare finished documents for attorney, client, or court use.
Answer telephone calls, provide assistance during calls, and appropriately direct calls for legal assignments as needed.
Schedule meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments.
Maintain client and matter data in integrated systems, including contact management, document management, docketing, time and billing, knowledge management, and email systems, in compliance with firm and practice group policies and procedures.
Maintain positive relationships with external clients, internal clients, and coworkers, and contribute to the team by assisting with overflow and specialized tasks within firm guidelines.