Legal Assistant

Maron Marvel Bradley Anderson & Tardy • Chicago, IL

3d • Hybrid

About The Position

Maron Marvel has an immediate opening for a Legal Assistant in its Chicago office. This is a hybrid position. The Legal Assistant supports litigation work by preparing and filing legal documents, assisting with discovery and document productions, managing deposition information and litigation calendars, coordinating legal proceedings, and supporting client engagement and matter opening. The role may also provide overflow assistance to other offices and assist with trial preparation.

Requirements

• High school diploma or equivalent required.
• At least 3 years of legal secretarial, executive secretarial, or secretarial administrative assistant experience.
• Strong knowledge of court rules and litigation procedures.
• In-depth knowledge of legal documents and terminology.
• Excellent time-management and organizational skills.
• Strong secretarial skills, including typing, proofreading, spelling, grammar, and math.
• Ability to organize and prioritize workload and use judgment to meet deadlines efficiently.
• Ability to take initiative in handling projects and anticipate what needs to be done.

Nice To Haves

• Certificate or degree from a business school.
• Experience at a medium-to-large law firm or professional firm.

Responsibilities

• Assist in preparing litigation documents, including pleadings, motions, briefs, and related documents.
• Assist in filing legal documents with state and federal courts, including serving documents on parties and the Court when required.
• Assist with preparing and serving discovery and document productions.
• Track the deposition calendar and maintain an index of deposition summary memoranda.
• Schedule and coordinate depositions, mediations, and other legal proceedings with court reporters, witnesses, outside counsel, opposing counsel, and other parties.
• Maintain a docket of litigation cases.
• Handle work for multiple attorneys with full caseloads.
• Assist with client engagement and retention, including preparing engagement letters, conducting conflict checks, preparing conflict waivers, and submitting information to open matters.
• Provide overflow assistance as requested by different offices.
• Assist with trial preparation as needed, including creating trial binders and exhibits.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED