LEGAL ASSISTANT
About The Position
The Legal Assistant supports attorneys with corporate and transactional legal work in a professional law firm environment. The role drafts, proofreads, edits, and finalizes legal documents; assists with transactional filings and closing materials; manages attorney calendars, deadlines, and coordination with clients and other parties; and handles administrative tasks such as time entry, expenses, billing coordination, and travel arrangements. The position requires discretion when handling sensitive client and firm information. This position is based in the Chicago office and is currently hybrid, with four remote workdays per month (subject to change) and in-office attendance on the remaining workdays. Overtime may be required as needed.
Requirements
- High school diploma or equivalent.
- At least 3 years of corporate and/or transactional experience.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with legal terminology, processes, and protocols.
- Accuracy in handling documents and following legal protocols.
- Ability to manage multiple tasks, stay organized under tight deadlines, communicate professionally, maintain discretion, and prioritize work in a fast-paced legal environment.
Nice To Haves
- Bachelor’s degree.
- Experience supporting multiple attorneys in a mid-size to large law firm or similar environment.
- Experience with legal document management software such as iManage.
Responsibilities
- Draft, proofread, edit, and finalize contracts, agreements, closing documents, letters, and correspondence.
- Assist with transactional documents, including corporate formations, amendments, and other entity filings.
- Ensure documents comply with firm standards and applicable legal formatting requirements.
- Prepare closing binders and maintain transaction checklists to ensure deliverables are met.
- Manage attorney calendars and schedule meetings, calls, and deadlines related to client matters.
- Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
- Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
- Handle time entry, expense reports, and billing coordination for attorneys.
- Manage travel arrangements, meeting logistics, and other administrative needs.
- Maintain confidentiality and professionalism when handling sensitive client and firm information.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
