Human Resources Coordinator Jobs

About The Position

Requirements

• Minimum 2–4 years of Human Resources or a related type of people operations experience, with demonstrated responsibility for payroll processing.
• Working knowledge of employment law basics including FMLA, ADA, FLSA, COBRA, and I-9 compliance.
• Experience with HRIS platforms and payroll systems (e.g., ADP, Paylocity, Rippling, Paychex, or similar).
• High degree of accuracy, attention to detail, and ability to handle confidential information with discretion.
• Strong organizational and time management skills; able to manage recurring deadlines and competing priorities independently.
• High degree of competency with Microsoft 365.
• Clear and professional written and verbal communication skills.
• A people-first approach to working with colleagues — patient, approachable, and responsive.

Nice To Haves

• Experience in a nonprofit, human services, or mission-driven organization.
• Familiarity with grant-funded workforce environments and multi-program organizations.
• Experience administering benefits for organizations with 50–100 employees.
• Expert-level proficiency with Microsoft 365.
• Experience specifically working with Paylocity.

Responsibilities

• Process bi-weekly payroll accurately and on schedule, including reviewing timesheets, calculating adjustments, and coordinating with the payroll system.
• Maintain payroll records including hours, pay rates, deductions, garnishments, and employment status changes; ensure documentation is accurate and complete.
• Audit payroll reports prior to each submission; identify and resolve discrepancies promptly, escalating issues with legal or tax implications to the Deputy Director.
• Coordinate with the Finance Director to reconcile payroll accounts and support month-end and year-end close processes.
• Prepare and distribute W-2s, 1099s, and other year-end tax documents in accordance with applicable deadlines and regulations.
• Respond to employee pay questions promptly and patiently, with clear, human answers.
• Administer employee benefits programs including health, dental, vision, life insurance, retirement plans, and supplemental offerings; serve as the primary contact helping employees understand and use their benefits.
• With the Deputy Director, coordinate annual open enrollment, including preparing communications, scheduling information sessions, and processing elections.
• Process qualifying life event changes, COBRA notifications, and termination-related benefits changes in accordance with plan rules and regulatory deadlines, supporting employees through these transitions.
• Track and reconcile benefits invoices and carrier billing; flag discrepancies for resolution with the Deputy Director and Finance Director.
• Maintain leave records including FMLA, PTO, and other leave types; flag compliance deadlines and documentation gaps to the Deputy Director.
• Maintain accurate benefits enrollment records in the HRIS and ensure data integrity across all benefit platforms.
• Coordinate recruitment logistics including posting approved positions, tracking applications in the applicant tracking system, scheduling interviews, and keeping candidates informed throughout the process.
• Conduct reference checks for finalists as directed by the Deputy Director.
• Manage all new hire onboarding including background checks, I-9 verification, new hire paperwork, benefits enrollment, payroll setup, and orientation scheduling, ensuring new employees feel welcomed, not just processed.
• Maintain applicant tracking records and ensure compliance with recordkeeping requirements for all open and closed positions.
• Coordinate offboarding including exit paperwork, final pay, benefits termination, and equipment return, handling departures with the same care and respect as arrivals.
• Maintain accurate, complete, and confidential employee files — both physical and electronic — in accordance with organizational policy and applicable recordkeeping requirements.
• Enter and maintain employee data in the HRIS (Paylocity) including employment changes, compensation updates, performance documentation, and training records.
• Generate workforce reports and data summaries as requested by the Deputy Director or required for compliance filings.
• Track and follow up on required employee documentation including licensure, certifications, training completions, and policy acknowledgments.
• Maintain organizational compliance postings and ensure required employee communications are current and accessible.
• Support the Deputy Director in maintaining organizational compliance with federal and state employment law; track key compliance deadlines and flag issues proactively.
• Coordinate the annual performance review cycle, including distributing materials, tracking completion, and filing evaluations.
• Support the upkeep and distribution of the employee handbook and personnel policies under the direction of the Deputy Director.
• Assist with workers' compensation claims, unemployment filings, and other regulatory reporting as required.
• Coordinate staff training, professional development, and all-staff gatherings as directed.
• Provide administrative support to the Deputy Director on Human Resources functions, including scheduling, correspondence, and project coordination.
• Support the Deputy Director in implementing initiatives related to workforce planning, employee engagement and well-being, inclusivity and belonging, and organizational culture.
• Contribute workforce data, trends, and employee feedback to inform decisions made by the Deputy Director and Executive Director.
• Represent Human Resources in organizational planning processes and staff-wide initiatives.
• Identify opportunities to improve processes, systems, and the employee experience; bring recommendations to the Deputy Director for consideration and implementation.

Benefits

• health
• dental
• vision
• life insurance
• retirement plans
• supplemental offerings