Human Resources Coordinator

Institute for Building Technology and Safety•Ashburn, VA

1d•$30 - $35•Onsite

About The Position

We are seeking a high energy, enthusiastic, go-getter who excels in a fast-paced, high-volume environment. The ideal candidate for this great opportunity will have the right experience, a can-do attitude, matching core values, and be a strong team player with great interpersonal skills. The HR Coordinator is a member of the Headquarters Human Resources team, which supports employees across more than 20 geographic locations. This position provides day-to-day coordination and administration, with a primary focus on new-hire onboarding, quarterly employee wellness initiatives, and various other HR administrative support. The HR Coordinator assists with HR records, systems, reporting, purchasing, and team projects. The successful candidate will be highly organized, detail-oriented, responsive, and able to handle confidential information while managing changing priorities in a busy office environment. This is an in-office position, Monday through Friday, in our Headquarters office in Ashburn, VA. This position will report to the Senior HR Generalist.

Requirements

At minimum of three years of directly related, progressively responsible HR experience.
Associate’s degree in Human Resources, Business Administration, or a related field, plus at least two years of relevant administrative, HR, or business support experience.
Bachelor’s degree in Human Resources, Business Administration, or a related field, plus at least one year of relevant administrative, HR, or business support experience.
Strong organization, attention to detail, and ability to successfully manage multiple assignments and deadlines.
Clear written and verbal communication skills and a strong customer service orientation.
Sound judgment and ability to handle sensitive information with discretion and protect to ensure confidentiality.
Ability to work independently on assigned tasks, follow through reliably, and collaborate with employees and managers appropriately.
Ability to effectively and timely adapt to changing priorities, identify discrepancies, and seek guidance or escalate issues when appropriate.
Proficiency with technology, in particular with Microsoft Word, Excel, Outlook, PowerPoint, and Teams.
Ability to quickly learn and effectively use various HR systems/platforms and other software applications.

Nice To Haves

Experience supporting onboarding, employee wellness, recruitment, or engagement activities.
Experience using an HRIS or applicant tracking system. Experience with iCIMS is a strong plus.
Experience preparing reports, maintaining HR data, and/or supporting HR compliance activities.
Experience coordinating projects, meetings, and/or organizational events.
Experience supporting benefits administration and/or Open Enrollment.
Interest in continued HR professional development and/or certification.
Experience with Co-Pilot and/or ChatGPT a strong plus.
Proficiency in HRIS or HR-related platforms is a strong plus.

Responsibilities

Coordinate new-hire onboarding processes, including schedules, communications, required documentation, orientation logistics, and follow-up with new hires and internal partners. Track completion and escalate outstanding items.
Assist in coordination of quarterly employee wellness events and initiatives, including planning timelines, communications, registrations, materials, vendor coordination, and participation tracking.
Provide senior-level administrative support for other HR activities such as benefits, performance management, professional development and recruiting.
Coordinate logistics and communications for employee engagement activities and recognition programs.
Prepare, process, and maintain accurate HR documentation and personnel files in accordance with organizational policies, record retention requirements, and confidentiality practices.
Assist with routine HRIS and applicant tracking system updates, data checks, and user support within assigned access and responsibilities.
Prepare recurring and ad hoc HR reports and check assigned data for accuracy.
Assist with gathering documentation for internal audits, compliance reviews, and regulatory reporting.
Coordinate purchases of onboarding materials, wellness and recognition items, HR supplies, and company-branded merchandise. Track purchases, maintain inventory and budget documentation, and verify invoices and supporting materials before processing.
Maintain HR calendars and coordinate meetings, training registrations, benefit events, and other HR activities, including scheduling, communications, materials, and logistics.
Support assigned HR projects and follow through on tasks, timelines, and deliverables.
Respond professionally to employees, managers, and external contacts, referring questions and issues to the appropriate HR team member when needed.