Guard Jobs

About The Position

Requirements

• U.S. Citizen
• Registered access to the applicable medical event management portal — required annually
• Availability for periodic weekend work to support Medical Readiness Events — this is a disqualifying minimum requirement
• Willingness to travel to event locations statewide; expenses reimbursed per applicable travel regulations with prior government authorization
• Ability to obtain and maintain a NACI / Public Trust Security Clearance
• Ability to obtain and maintain a DoD Common Access Card (CAC)
• Experience coordinating DoD or military medical readiness or health service delivery events
• Strong organizational skills with the ability to manage multiple concurrent events and strict deadlines
• Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook/Exchange, Teams, SharePoint
• Demonstrated ability to plan, organize, meet deadlines, and handle sensitive and confidential information

Nice To Haves

• Prior military service or direct experience supporting the National Guard or Army Reserve
• Currently active DoD Common Access Card (CAC) and/or existing favorable security clearance adjudication — candidates with an active Secret clearance or higher fully meet and exceed the NACI/Public Trust minimum requirement
• Experience supporting DoD medical program administration in a military or government contracting environment
• Familiarity with multiple DoD medical database and administrative systems
• Prior experience with Army National Guard medical readiness event coordination or health readiness contracting
• Familiarity with military medical system of record data entry and verification requirements
• Experience preparing and reviewing After Action Reviews in a military administrative environment

Responsibilities

• Receive and process requests for medical readiness events including periodic health assessments, mental health assessments, pre- and post-deployment assessments, labs, immunizations, vision, hearing, and dental services for subordinate commands at least annually
• Enter mass and group events into the required medical event management system for government review and final submission no less than 60 days prior to the requested event date
• Maintain a current fiscal year and upcoming fiscal year Medical Readiness Event Tracker on shared collaboration platforms accessible to leadership and subordinate commands
• Twelve months in advance, gather unit data from subordinate commands via annual training briefs; provide leadership with finalized event date, location, unit, and estimated attendance by 31 January each year
• Participate in pre-event coordination calls with event points of contact approximately 30 days prior to each event to review services and confirm attendance rosters
• Advise event points of contact on applicable requirements; coordinate nurse case management and behavioral health support; communicate with medical staff for personnel support, vaccination transport, and logistics
• Verify that systems of record are updated with all required data entry and documentation after contracted health service provider services are completed
• Provide event attendance monitoring reports; maintain avoidable cost rate below 2.5%
• Consolidate After Action Review comments from event points of contact; submit summary report to government point of contact within 5 business days of receiving comments
• Submit group event After Action Reports to government point of contact no later than 14 business days after account use