Secretary (OA)

U.S. Coast Guard • Key West, FL

1d

About The Position

This GS-0318-7 Secretary (OA) position is with the Department of Homeland Security, U.S. Coast Guard, Southeast District, Command Cadre. The role provides a wide range of secretarial and administrative support to a Sector Command Staff and requires extensive working knowledge of the organization and the substantive programs under the supervisor’s control. The Secretary facilitates the Command Staff’s work by relaying information and requests to officials within and outside the organization.

Typical work includes reviewing correspondence for formatting, grammar, spelling, and compliance with the Coast Guard Correspondence Manual; producing and maintaining administrative materials using office software; coordinating executive calendars, meetings, and travel; and serving as a point of contact for visitors, callers, inquiries, and internal and external units.

Requirements

• At least one year of specialized experience equivalent to GS-06 in the federal sector, obtained by the announcement closing date.
• Experience proofreading, editing, and formatting executive-level documents for grammar, syntax, and proper military or governmental layout.
• Experience using Microsoft Windows, Word, Excel, PowerPoint, Outlook, Teams, and specialized databases.
• Experience scheduling and rescheduling Command Staff calendars and resolving calendar conflicts.
• Experience communicating tactfully and diplomatically with federal, state, and local officials, industry representatives, public action groups, and attorneys.
• Must be a U.S. citizen.
• Must be registered for or exempt from Selective Service.
• Must meet the time-in-grade requirement by the vacancy closing date.
• Must successfully pass a background investigation.
• Must receive Federal salary payments by direct deposit.

Nice To Haves

• Volunteer experience may be credited when it provides qualifying experience, knowledge, or skills.

Responsibilities

• Review outgoing correspondence for correct formatting, grammar, spelling, and compliance with the Coast Guard Correspondence Manual.
• Use office software applications to produce, edit, and format administrative documents, spreadsheets, presentations, and tracking systems.
• Manage executive calendars and meeting logistics, including scheduling, rescheduling, and resolving calendar conflicts for Command Staff.
• Assist visitors, route calls and inquiries, and coordinate with internal and external units as the office’s principal point of contact.
• Serve as the principal liaison and point of contact for Command Staff travel.
• Relay information and requests to officials within and outside the organization.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Long-term care insurance
• Retirement plan
• Thrift Savings Plan
• Flexible Spending Account
• Employee Assistance Program
• Personal leave days
• Paid federal holidays
• Flexible work schedules may be available
• Tuition reimbursement may be available
• Transportation subsidies may be available
• Uniform allowance may be available
• Health and wellness programs may be available
• Fitness centers may be available
• Employee training and developmental opportunities
• Disabled veteran leave for eligible employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed