Secretary (Oa)

United States Fleet Forces Command•Kittery, ME

About The Position

Serves as the principal administrative support assistant to the Department Head in the Nuclear Production Department at Portsmouth Naval Shipyard, independently managing the office’s daily administrative operations. Maintains official administrative records in accordance with Department of the Navy records-management requirements, ensuring records are safeguarded, retained, and disposed of through approved procedures. Schedules and organizes meetings, conferences, inspections, training events, and management reviews, including coordinating attendance, reserving facilities, preparing agendas, and distributing meeting information. Acts as an administrative liaison with Human Resources, Budget, Information Technology, Security, Contracting, Facilities, and other command organizations. Receives, reviews, and controls incoming correspondence, reports, directives, and other official communications, and uses advanced office-automation software functions such as databases, spreadsheets, and word processing. The position requires access to Restricted Data and designated areas that contain or process it. Work is performed in areas where potentially harmful physical and chemical agents may be present, and requires participation in medical surveillance programs and continuous use of personal protective equipment for the duration of the work shift. The position may require travel to domestic and international locations, including remote or isolated sites, and extended travel aboard military or commercial aircraft. Uncommon duty hours, including nights, weekends, and holidays, and overtime or night differential may be required to meet mission needs.

Requirements

U.S. citizenship and suitability for federal employment.
At least one year of specialized experience at or equivalent to the GS-06 grade level, including reviewing publications, directives, and other materials that may affect an organization.
Experience using office-automation software and Navy administrative systems to prepare correspondence, reports, spreadsheets, presentations, meeting materials, and other operational documents.
Experience producing accurate, properly formatted administrative products in compliance with correspondence and records-management policies.
Experience determining appropriate follow-up actions, preparing materials for a supervisor, and responding to correspondence or phone calls.
Must meet applicable time-in-grade requirements by the announcement closing date if applying as a current federal employee for a GS position.
Must participate in direct deposit; new Department of the Navy employees must pass E-Verify.
Males born after December 31, 1959, must be registered for Selective Service.
Must obtain and maintain the required interim and/or final security clearance before entering on duty.
Must be able to travel, including on military and commercial aircraft for extended periods.
Must participate in medical surveillance programs and continuously wear required personal protective equipment during the work shift.
Must be able to work uncommon hours, including nights, weekends, and holidays, and may be required to work overtime or night differential.

Responsibilities

Independently manage the Department Head’s daily administrative office operations.
Maintain official administrative records under Department of the Navy records-management requirements, including safeguarding, retention, and approved disposal.
Schedule and organize meetings, conferences, inspections, training events, and management reviews; coordinate attendance, reserve facilities, prepare agendas, and distribute meeting information.
Serve as an administrative liaison with Human Resources, Budget, Information Technology, Security, Contracting, Facilities, and other command organizations.
Receive, review, and control incoming correspondence, reports, directives, and other official communications.
Use advanced office-automation software functions, including databases, spreadsheets, and word processing.