Secretary (OA)

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys • Boston, MA

3d • Onsite

About The Position

The Secretary (Office Automation) provides technical and administrative support in the U.S. Attorney’s Office for the District of Massachusetts in Boston. The position serves as Executive Assistant to the United States Attorney and the First Assistant United States Attorney, supporting their immediate office and managing its day-to-day activities. The role includes handling calls and visitors, arranging meetings and conferences, reviewing outgoing correspondence and documents prepared for signature, and controlling calendars for appointments, engagements, meetings, and conferences. Responsibilities and assignment complexity increase as training and experience progress.

Requirements

• United States citizenship or national status.
• Type at least 40 words per minute on a five-minute sample with three or fewer errors; a typing test may be required.
• For the GS-09 level, at least one year of specialized experience equivalent to the GS-08 level in Federal service, or equivalent experience in the public or private sector, performing at least three of four specified secretarial and administrative support functions: managing a supervisor’s schedule, travel, commitments, and correspondence; composing written material for the supervisor’s signature; arranging conferences and meetings; and dealing with senior executives.
• Provide a resume and supporting documents.
• Meet all qualification requirements by the announcement closing date.
• Complete required pre-employment adjudication, including fingerprint, credit, tax, and drug checks, and successfully complete a background investigation.
• Federal salary payments must be made by direct deposit.
• A probationary period may be required.
• Males born after December 31, 1959, must be registered with Selective Service or exempt.

Responsibilities

• Serve as Executive Assistant to the United States Attorney and First Assistant United States Attorney, providing technical and administrative support.
• Manage and oversee day-to-day activities of the immediate office of the United States Attorney and First Assistant United States Attorney.
• Screen telephone calls and visitors seeking to speak with the United States Attorney or First Assistant United States Attorney.
• Arrange conferences and meetings for the United States Attorney and First Assistant United States Attorney.
• Review outgoing correspondence and materials prepared for their signatures, including action documents, case files, legal documents, and reports.
• Manage the calendars of the United States Attorney and First Assistant United States Attorney, including appointments, meetings, engagements, and conferences.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed