Secretary (Oa)

U.S. Pacific Fleet•Bremerton, WA

About The Position

You will serve as the Department Secretary (OA) in the Ocean Engineering Department, Code 120 of PSNS and IMF. You will provide clerical and administrative support to the department head or senior-level management, using office automation products and systems such as Microsoft Office and travel management systems. The role requires initiative and discretion in managing appointments, meetings, correspondence, visitors, reports, time administration, records, supplies, and basic budget tracking. You will also perform liaison duties between the Department Head, subordinates, and other departmental personnel, using tact and knowledge of departmental policies, programs, organization workflow, and communication lines. The position requires typing at least 40 words per minute. You must obtain and maintain an interim and/or final security clearance, wear required personal protective equipment throughout the work shift, work in areas where potentially harmful physical and chemical agents may be present, and participate in medical surveillance programs. The position is listed at GS-08. Qualification may be met through at least one year of specialized experience at or equivalent to the GS-07 level, successful completion of two full years of directly related graduate-level education, or a qualifying combination of education and experience. Specialized experience must demonstrate proficiency in administrative skills such as correspondence, payroll-related inquiries, scheduling, and computer automation.

Requirements

Must be a U.S. citizen and determined suitable for federal employment.
Must participate in the direct deposit pay program.
Must successfully pass the E-Verify employment verification check if a new employee to the Department of the Navy.
Current federal employees applying for GS jobs generally must meet applicable time-in-grade requirements by the announcement closing date.
Males born after December 31, 1959, must be registered for Selective Service.
Must obtain and maintain an interim and/or final security clearance prior to entering on duty.
Must be able to type at least 40 words per minute.
GS-08 qualification through at least one year of specialized experience at or equivalent to GS-07, demonstrating proficiency in administrative skills such as correspondence, payroll-related inquiries, scheduling, and computer automation; or qualifying education or a combination of education and experience.
If qualifying based on education, successful completion of two full years of graduate-level education directly related to the position, with a transcript submitted with the application.
Must wear personal protective equipment such as helmets, gloves, coveralls, glasses, goggles, respirators, and safety shoes continuously for the work shift.
Must participate in medical surveillance programs.

Responsibilities

Perform clerical and administrative work in support of the department head or senior-level management.
Use office automation products and systems, including Microsoft Office products and travel management systems.
Set priorities and schedule, reschedule, or refuse appointments without prior approval; accept or decline meeting invitations using initiative and discretion.
Arrange meetings and appointments involving agency activities and other agencies.
Receive and screen visitors, phone calls, and email for the Department Head or other entities.
Review correspondence and other documents for completeness, clarity, format, policy adherence, and grammatical correctness before presentation for signature.
Compile and issue weekly, monthly, and quarterly reports.
Arrange conferences and notify attendees of the date, time, place, and subject matter.
Input time daily and oversee time and attestation administration for the department.
Establish and maintain files in accordance with Records Management requirements.
Provide basic supply management, including ordering and receipt.
Perform basic budget tracking, including expenditures, balances, and awards.
Perform liaison duties between the Department Head, subordinates, and other departmental personnel.