Secretary

U.S. Coast Guard•Buzzards Bay, MA

1d•Onsite

About The Position

This is a GS-0318-7 Secretary position located in Buzzards Bay, Massachusetts. The Secretary serves as the principal office assistant to the Commanding Officer of Coast Guard Base Cape Cod, providing administrative support, managing correspondence and calendars, and coordinating office activities. The role involves preparing and tracking correspondence and reports, coordinating meetings and events, handling inquiries, preparing meeting materials and records, and using office automation software. The position requires at least one year of specialized experience equivalent to the GS-06 grade level; education cannot substitute for experience at this grade level. There is no positive education requirement. The position requires a Public Trust clearance and the ability to obtain or maintain a valid state driver's license. A one-year probationary period may be required.

Requirements

Must be a U.S. citizen.
Must be registered or exempt from Selective Service.
At least one year of specialized experience equivalent to the GS-06 grade level in the federal sector.
Specialized experience includes preparing and reviewing correspondence and reports; managing calendars and coordinating meetings and events; maintaining records and tracking correspondence, deadlines, and follow-up actions; responding to inquiries and coordinating with internal and external parties; and using office automation software.
Education cannot be substituted for experience at this grade level.
Must undergo and successfully pass a background investigation.
Must be able to obtain or maintain a valid state driver's license.
Federal salary payments must be made by direct deposit.
Current or recent political appointees in specified Executive Branch roles must disclose that information to the HR Office.
Complete any required USA Hire Competency Based Assessments within the deadline specified in the assessment email.

Responsibilities

Prepare, review, and track correspondence and reports for accuracy, formatting, and compliance with established procedures.
Maintain executive calendars, schedule appointments, and coordinate meetings, conference rooms, and command events.
Receive visitors and telephone calls, and coordinate inquiries from government officials, outside organizations, and the public.
Prepare meeting agendas, background materials, minutes, awards, and recognition documents.
Use office automation software to prepare documents, spreadsheets, reports, and publications, and troubleshoot routine equipment problems.
Provide guidance on office procedures and assist leadership with sensitive information and union inquiries.