Grant Administrator Jobs

About The Position

Requirements

• 1-3 years of research administration experience required.
• Experience with computer systems required, including web- based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
• Ability to make decisions that are guided by general instructions and practices requiring some interpretation.
• Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
• Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations.
• Ability to communicate clearly and effectively in written English with internal and external customers.
• Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
• Work requires close attention for work to be accurately completed.
• Intermittent breaks during the workday do not compromise the work.
• Work routine is fairly consistent, but employee needs to be able to use judgment to respond to potential unplanned events several times a week.
• No substantial exposure to adverse environmental conditions.
• NHCW: No patient contact.
• Close work (paperwork, visual examination), monitor use, conversation.
• Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects; sitting most of the time, with walking and standing required only occasionally; this job requires constant keyboard use, frequent sitting; there may be occasional walking, fine manipulation using both hands.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Coordinates and supports overall grant proposal submission process, including budget development for new, non-competing, and competing submissions for an assigned grant portfolio.
• Prepares progress reports (RPPRs) and JITs.
• Advises PIs of grant policies, due dates for progress reports, and compliance requirements.
• Interprets funding announcements (FOAs, RFPs) and summarizes requirements for PIs.
• Collects and advises on administrative proposal components (bios ketches, other support documents, letters of support).
• Assists investigators with entering proposals in electronic grant portals, ensuring institutional accuracy and sponsor compliance.
• Reviews budget guidelines ensuring that the budget is in compliance.
• Conducts initial compliance screening of proposals (budget and justification, page limits, formatting, indirect cost rates, cost share).
• Requests departmental documentation if voluntary or mandatory cost-share is required.
• Reviews proposal before routing to Signing Official.
• Maintains regular communication with assigned PIs regarding routine submissions and portfolio activities, escalating complex questions to senior staff.
• Serves as primary point of contact with sponsors for routine pre-award questions.
• Maintains advanced proficiency with sponsor submission systems (e.g., NIH ASSIST, Research.gov, Grants.gov, etc.) and trains PIs/staff in their effective use.
• Works within a team structure under the supervision of a Grant Advisor Team Lead or Manager.
• Participates in daily/weekly meetings to coordinate assignments and progress.
• Updates team trackers in real time to ensure accurate reporting for grant submissions.
• Provides early escalation of risks or delays to the Senior Grant Administrator and to the Grant Advisor Team Lead for redistribution of workload as necessary.
• Participates in team debriefs and continuous improvement discussions following major submissions or closeouts to support team-wide improvements.
• Provides support to team members during absences or periods of high workload.
• Participates in required cross-training on post-award duties to ensure working knowledge of the entire grant cycle.

Benefits

• Vaccinated against influenza (flu) as a condition of employment.