Senior Grant Administrator

Broad Institute•Cambridge, MA

2d•$83,000 - $116,333•Hybrid

About The Position

The Senior Grant Administrator is a high-impact strategic role within the Office of Sponsored Research, serving as an area resource and expert partner for Broad faculty and investigators. The role operates with a high degree of autonomy in Broad’s matrixed environment, using expert judgment to resolve complex problems and adapt approaches to the global funding landscape. The Senior Grant Administrator manages a complex funding portfolio with minimal instruction and communicates complex concepts to principal investigators, lab leadership, and external sponsors. The position steers proposal development, supports developing employees, and safeguards institutional resources while enabling scientific research. It covers strategic sponsor and investigator relationships, pre-award proposal and contract work, post-award financial stewardship, compliance, and audit documentation. The role is hybrid, with two days per week onsite in a standard office environment. It involves frequent communication by video conference, email, and in-person collaboration, as well as computer use and data analysis, with occasional light lifting. The Broad Institute will not offer visa sponsorship for this opportunity.

Requirements

Bachelor's degree in a related professional discipline and 5 or more years of related experience, or an associate's degree and 7 or more years of related experience.
Grant administration experience across federal and non-federal grant lifecycles, such as NIH, NSF, and DOD.
Proficiency in financial analysis, budgeting, and forecasting within complex environments.
Experience with Excel, G-Suite, and grants management software such as ASSIST, Grants.gov, or S2S systems.
Ability to take ownership of complex work and outcomes with minimal instruction, exercising judgment to adapt approaches under moderate supervision.
Ability to communicate moderately complex concepts to varied stakeholders and direct subsequent action.
Ability to solve moderately complex problems using knowledge and judgment to adapt existing approaches.
Sponsored research subject matter fluency across complex environments and a deep understanding of organizational mission, standards, and processes.
Sound judgment, discretion when handling privileged financial and personnel data, and commitment to ethical financial stewardship and compliance.
Ability to work in a hybrid environment, onsite two days per week.

Responsibilities

Serve as a senior liaison for complex sponsor requests and manage relationships with principal investigators, lab members, and administrative offices, including HR, Finance, and OSAP.
Engage with sponsors and collaborating institutions as a senior representative, facilitate complex agreement reviews, and drive subaward execution with minimal leadership guidance.
Improve cross-functional alignment within the Office of Sponsored Research and implement process improvements to meet regulatory and institutional compliance standards.
Direct regular financial check-ins with principal investigators, including agenda development, formal documentation, and actionable insight into funding health and compliance.
Facilitate end-to-end proposal development for moderately complex projects, from interpreting sponsor requirements through submission.
Lead contract reviews, interpret sponsor guidelines and award terms, and determine appropriate courses of action, escalating items for negotiation when needed.
Extract and summarize relevant information from award documents for the award setup team.
Develop complex budgets and justifications and prepare administrative documents and subrecipient packages.
Manage internal systems of record to ensure data integrity and drive Just-in-Time submissions with limited oversight.
Reconcile and forecast finances, meet with principal investigators and lab delegates to identify funding cliffs, and recommend strategic reallocations.
Manage award lifecycles, including award setup, subaward creation and monitoring, procurement, travel, specialized service facility approvals, and account closeout.
Independently review work at critical points to ensure deliverables are met.
Prepare and compile sponsor progress and financial reports with the Closeouts team.
Oversee personnel effort and salary allocations, budget creation, and approvals for hiring requisitions, SSF quotes, travel reports, equipment purchases, and affiliate billing agreement invoices.
Maintain adherence to sponsor mandates and the bi-annual certification process.
Determine whether expenses are allowable, allocable, and reasonable under grant terms.
Maintain documentation for principal investigator and institutional budget projections in alignment with federal guidance, including Biosketch and Other Support forms.
Monitor subrecipient activity and internal cost transfers for audit readiness and policy compliance, implementing process improvements as needed.
Lead documentation for annual institutional and ad-hoc sponsor audits and resolve compliance bottlenecks.
Serve as a resource for developing employees and peers on the immediate team.