Grant Administrator III

REJIS Commission•St. Louis, MO

9d•$80,000

About The Position

REJIS is seeking a Grant Administrator III to lead the post-award grant lifecycle and manage grant-funded projects from award acceptance through final closeout. The role connects compliance, financial stewardship, project delivery, and performance reporting to help ensure funded initiatives meet their goals and achieve measurable impact. The administrator collaborates with internal teams, member agencies, community partners, Finance, and leadership to keep projects on track, budgets accountable, and funders informed. The position interprets award agreements, funding requirements, and applicable regulations; monitors expenditures and coordinates financial activities; prepares financial and performance reports; maintains audit-ready files; and oversees closeout activities. It also defines and tracks project scopes, deliverables, schedules, resources, risks, and performance measures, while monitoring subrecipients and contractors. The administrator reports on grant revenue, funding pipeline, spending, project health, and compliance risks; trains and advises staff and member agencies; and identifies process improvements. The role may also contribute to broader organizational initiatives and perform other duties as needed.

Requirements

Bachelor’s degree in public administration, business administration, finance, criminal justice, political science, or a related field, or an equivalent combination of education and directly related experience.
At least five years of progressively responsible experience in grants management, project management, or nonprofit or government program administration.
Demonstrated experience managing awards throughout the post-award lifecycle.
Demonstrated experience managing projects with defined scopes, schedules, and budgets.
Proficiency in Microsoft Office, particularly Excel for budget development, tracking, and pivot tables, and Word.
Exceptional written and verbal communication skills, including the ability to write persuasively for funders and communicate effectively with technical and nontechnical audiences.
Strong organizational skills and the ability to independently manage multiple priorities and deadlines accurately.

Nice To Haves

Working knowledge of 2 CFR Part 200 (Uniform Guidance) and federal single-audit requirements.
Experience with federal criminal justice funding programs, such as DOJ, BJA, BJS, OJJDP, COPS, or DHS.
Familiarity with JustGrants, Grants.gov, SAM.gov, and grant management, CRM, or project tracking systems.
Project management training or familiarity with formal project management methodologies.
Experience in public safety, criminal justice, or an intergovernmental environment.

Responsibilities

Interpret award agreements, funding requirements, and applicable regulations and translate them into actionable guidance for internal teams.
Monitor expenditures against approved budgets and partner with Finance on drawdowns, matching funds, cost sharing, indirect costs, and budget modifications.
Prepare and submit quarterly, semiannual, and annual financial and performance reports with complete supporting documentation.
Organize grant files, support audits and monitoring reviews, and oversee closeout activities, including final reports, equipment disposition, and records retention.
Monitor regulatory and policy updates affecting criminal justice funding and advise leadership about potential impacts.
Define project scopes, deliverables, milestones, schedules, resource needs, dependencies, and risks.
Track project progress against goals, budgets, and performance measures; identify issues and recommend corrective action.
Monitor subrecipients and contractors, review invoices, assess risk, and ensure reporting obligations are met.
Report to leaders on grant revenue, funding pipeline, spending, project health, and compliance risks.
Train and advise staff and member agencies on grant administration, allowable costs, documentation standards, and grant systems.
Identify opportunities to strengthen processes, improve reporting, and support successful program delivery.
Contribute to broader organizational initiatives and perform other duties as needed.