Program Officer / Grant Administrator

State of North Carolina • Wake County, NC

8d • Hybrid

About The Position

The North Carolina Office of State Budget and Management is hiring a Program Officer/Grant Administrator to manage a portfolio of state-administered grants and provide responsive support to local governments, municipalities, nonprofit organizations, and internal team members. The position specializes in reviewing legal and grant documents, researching legislative and regulatory requirements, and supporting compliance for state-funded grant programs. The role helps ensure grants are administered accurately and in accordance with applicable requirements.

Requirements

• Bachelor’s degree in accounting, finance, business administration, public administration, or a related discipline from an accredited institution, and one year of directly related experience, or an equivalent combination of education and experience.
• Experience providing effective customer service and building positive relationships with internal or external stakeholders.
• Experience researching or interpreting statutes, regulations, administrative rules, or policy guidance and applying requirements when reviewing agreements or other legal documents for completeness and compliance.
• Proficiency with Microsoft Office, particularly Excel, and experience maintaining accurate information in databases, spreadsheets, or other tracking systems.
• Demonstrated experience reviewing financial, programmatic, contractual, or compliance-related information for accuracy, completeness, and adherence to established requirements.

Nice To Haves

• Paralegal work experience, education, or training.
• Comparable experience performing legal, legislative, regulatory, or policy research.
• Comparable experience in contract review, legal or legislative research, policy analysis, or regulatory compliance.

Responsibilities

• Review grant agreements, award documents, and related contracts for compliance with applicable state and federal laws, regulations, and grant requirements.
• Analyze and interpret North Carolina General Statutes, Session Laws, administrative rules, and other legislative requirements affecting grant administration and program compliance.
• Identify and elevate potential legal, contractual, or compliance concerns to a manager and confer with legal counsel as appropriate.
• Assist in developing and maintaining grant policies, procedures, and documentation aligned with legislative and regulatory requirements.
• Serve as a primary point of contact for assigned grant recipients, providing timely, courteous, and practical assistance throughout the grant lifecycle.
• Manage the pre-award grant process, including coordinating, reviewing, auditing, approving, and processing statutorily required documents and ensuring adherence to applicable state guidelines and policies.
• Manage and monitor a portfolio of 350 or more grants, ensuring required reports and documentation are accurate, complete, and submitted on time.
• Assist grant recipients with quarterly reporting, technical assistance, and timely and appropriate expenditure of grant funds.
• Ensure compliance with requirements for administering state awards, including requirements outlined in the North Carolina Administrative Code.
• Maintain accurate and current grant recipient information in the grant database.
• Maintain grant files and records according to applicable state and federal records retention laws, regulations, and policies.
• Collaborate with and assist internal team members to support effective and consistent grant administration.

Benefits

• Ongoing training and professional development and knowledge-sharing.
• Unique leadership and growth opportunities for motivated employees.
• Hybrid work schedule: onsite Tuesdays, Wednesdays, and Thursdays at the downtown Raleigh office, with optional remote work Mondays and Fridays; schedule is subject to change.

What This Job Offers

• Job Type: Full-time