Executive Assistant Jobs

About The Position

Requirements

• Previous experience as an Executive Assistant, Personal Assistant, or in a similar role; experience in a technology startup or fast-paced environment is preferred.
• Proficiency in Microsoft Office, Google Suite, and project management tools.
• Terrific written and verbal communication skills, with the ability to represent executives professionally.
• Exceptional organizational skills and the ability to manage multiple priorities and deadlines.
• A proactive approach to identifying issues and offering creative, timely solutions.
• Trustworthiness and the ability to handle sensitive information with confidentiality and discretion.
• Ability to learn quickly, thrive in a fast-paced environment, and adjust to changing priorities.
• Ability to prioritize tasks effectively and work efficiently under pressure.
• Must speak Hebrew.
• Must be willing to work from the NYC office on a hybrid basis.

Nice To Haves

• Experience with expense management software.
• Experience in a technology startup or fast-paced environment.

Responsibilities

• Manage and optimize executives’ active daily schedules, including coordinating meetings, conferences, and domestic and international travel.
• Provide administrative support to the leadership team, including handling office correspondence, drafting emails, and managing calendar invitations.
• Serve as the primary point of contact between executives and internal and external stakeholders, facilitating communication.
• Prioritize and track deadlines, key initiatives, and business goals, and ensure timely follow-ups.
• Handle confidential information with discretion and professionalism.
• Prepare agendas, presentations, and materials for executive meetings, ensuring attendees are briefed and prepared.
• Take meeting minutes and track action items through timely completion by responsible parties.
• Assist with planning and executing team meetings, offsites, and company events as needed.
• Arrange complex travel itineraries and accommodations for both executives, balancing cost-effectiveness and comfort.
• Occasionally assist with light personal tasks for the executives as needed.

Benefits

• Unlimited PTO
• Paid holidays and sick time
• Health insurance
• Vision insurance
• Dental insurance
• Life insurance
• Short- and long-term disability insurance