Executive Assistant

Stevens Transport • Dallas, TX

12h

About The Position

The Executive Assistant provides high-level administrative and strategic support to senior leadership in a fast-paced, dynamic environment. The role requires exceptional organizational skills, discretion, and the ability to anticipate needs to ensure seamless daily operations. As a partner to the executive team, the Executive Assistant contributes to operational efficiency, supports digital transformation initiatives, and fosters alignment across departments.

Requirements

• At least 5 years of experience supporting C-suite or senior executives in a corporate environment.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, Teams, and Power BI.
• Strong organizational and time-management skills.
• High level of professionalism, integrity, and emotional intelligence.
• Experience with AI platforms.
• Familiarity with LinkedIn, X, and Instagram.
• Skills and abilities include Workday, AS400, MS365, Power BI, Excel, executive dashboards, AI tools, organization, discretion and confidentiality, project coordination, problem solving, adaptability and flexibility, written and oral communication, attention to detail, project management, calendar coordination, and travel management.

Nice To Haves

• Workday experience.
• Experience in transportation, logistics, or operations.
• Ability to create executive dashboards and performance reports.
• Proven success in event planning and project coordination.
• Experience using AI tools for scheduling, writing, or data analysis.

Responsibilities

• Strategically manage complex calendars across multiple time zones.
• Coordinate travel arrangements, prepare detailed itineraries, schedule promptly, and minimize conflicts.
• Draft and edit executive-level correspondence and reports.
• Act as a liaison between executives, internal teams, and external stakeholders while maintaining confidentiality and professionalism.
• Organize executive meetings, develop agendas, and track action items.
• Plan and execute leadership events and company-wide initiatives.
• Manage expense reports, purchase requests, and budget tracking.
• Use AI tools to automate tasks and generate insights.
• Maintain audit-ready documentation and ensure policy compliance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed