Executive Assistant Jobs

About The Position

Requirements

• High school diploma required.
• At least 2 years of executive secretarial experience in a senior management setting required.
• Successful completion of orientation and training with Palmetto General Hospital's procedures.
• Professional appearance and demeanor.
• Ability to interact effectively with personnel at various levels in a professional, courteous, and tactful manner.
• Ability to exercise good judgment and organize and prioritize workload.
• Ability to maintain strict confidentiality.
• Ability to work under stress and meet multiple deadlines, and remain flexible when priorities change.
• Outstanding written and oral communication skills, including the ability to communicate effectively with all levels of the organization.
• Ability to comprehend instructions, policies, and procedures.
• Advanced skills in Microsoft Office Suite.
• Outstanding organizational and time-management skills.
• Dependable and able to work additional hours as needed to complete work.
• Good working relationship and communication skills with administrators, hospital staff, physicians, patients, visitors, and corporate and regional entities.

Nice To Haves

• Bachelor's degree or equivalent experience preferred.
• 4 years of executive secretarial experience in a senior management setting preferred.

Responsibilities

• Provide administrative support to the A-Team and Hospital committees as assigned.
• Support the CEO and COO by increasing the time available for their executive-level responsibilities.
• Handle clerical and administrative situations and conflicts in the office.
• Manage confidential and time-sensitive material.
• Prepare routine and advanced correspondence, including letters, memoranda, and reports.
• Manage executives' calendars and set up meetings.
• Take minutes during executive meetings.
• May direct and lead the work of others.
• Complete orientation and training on Palmetto General Hospital's procedures.