Executive Assistant Jobs

About The Position

Requirements

• High School Diploma or GED equivalent
• Minimum 7 years of administrative experience
• Authorized to work in the United States without employer sponsorship

Nice To Haves

• Associate’s Degree preferred

Responsibilities

• Provide high-level administrative assistance for all administrative procedures, tasks, and activities associated with executives.
• Provide administrative support to one or more executives, often collaborating closely with their respective administrative support.
• Manage executive calendars with attention to detail, accuracy, and appropriate time allocation.
• Plan, host, and facilitate activities such as cross-team meetings, social gatherings, and conferences.
• Perform general administrative activities such as greeting visitors, screening and directing phone calls, and escorting visitors.
• Coordinate high-level meetings and offsite events including, but not limited to, scheduling, agenda creation, logistics, space plans and catering.
• Copy, scan, file, and track a variety of business documents and conduct research on specialized topics as required.
• Manage confidential business matters and communications.
• Participate in meetings with executive leadership to plan the week ahead, providing information and deliverables to help executives be more productive, and reprioritize projects in the queue.
• Make travel arrangements and reservations for leadership and/or senior managers.
• Receive, track and manage sponsorship requests and company employee match requests.
• Assist and help organize Lifepoint Community Foundation Board meetings on a quarterly basis.
• Media relations contact in order to filter to the appropriate team member.
• Serve as point of contact between executive leadership and employees or other stakeholders.
• Create and prepare reports, presentations, documents, etc. based on general instructions and maintain relevant databases and related records.
• Review presentation materials to ensure that the presenter can effectively deliver the presentation to the intended audience and distribute information and materials to the staff as required.
• Greet and provide general support to visitors, vendors, callers, as well as internal staff from the Health Support Center (HSC) or facilities.

Benefits

• Multiple levels of medical, dental and vision coverage for full-time and part-time employees.
• Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
• Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Ongoing learning and career advancement opportunities.