Executive Assistant

MaintainX (An Autodesk Company) • Austin, TX

5d • $80,000 - $118,000 • Hybrid

About The Position

MaintainX, now part of Autodesk, is hiring an Executive Assistant to provide direct support to the Head of MaintainX Product within Autodesk, the Chief of Staff, and the Director of Partnerships. The role is based in the MaintainX Miami office in a hybrid capacity, with occasional travel potentially required. The Executive Assistant will support leaders in a fast-paced global business, streamline workflows, manage complex priorities, and coordinate with internal and external contacts. The role also involves representing executive leadership, maintaining confidentiality, and supporting office culture and operational effectiveness.

Requirements

• At least 5 years of experience in an Executive Assistant or high-level administrative support role.
• Advanced proficiency in Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides, and other collaboration tools.
• A track record of working closely and efficiently with C-level executive leaders in a fast-paced global business.
• Strong interpersonal, written, and oral communication skills.
• Tact and sound judgment in confidential situations, with demonstrated experience interacting with executive management.
• Ability and willingness to adapt to a rapidly changing business.
• Effective collaboration and communication skills, including information exchange with internal and external contacts.

Nice To Haves

• Bachelor's degree (preferred but not required).

Responsibilities

• Oversee complex executive calendar management, prioritize competing requests, anticipate scheduling needs, resolve conflicts, and recommend scheduling actions.
• Plan and coordinate domestic and international travel, including visas, transportation, lodging, on-site logistics, and travel expense reconciliation.
• Keep leaders informed about commitments, priorities, and follow-ups, and prepare them for meetings, presentations, and conferences.
• Coordinate across departments to organize calendars, activities, internal and external engagements, conferences, and strategic initiatives.
• Assess, research, and triage incoming issues and inquiries, including sensitive matters, and determine appropriate responses or delegation.
• Draft and proofread correspondence, memoranda, spreadsheets, charts, and presentations.
• Develop presentations, distribute critical information, coordinate cross-team efforts, and maintain efficient information and document management systems.
• Prepare, process, and track expense reports accurately and promptly.
• Plan and execute meetings, team gatherings, executive-level events, and on-site visits, managing associated logistics.
• Represent the CEO and serve as a liaison to internal teams, cross-functional leaders, and external partners; foster collaborative relationships across the organization.
• Plan and organize a diverse workload, and recommend improvements to office procedures, workflows, and best practices.
• Handle sensitive, strategic, and confidential information with discretion and professionalism.
• Support office-based events and executive leadership initiatives, and model company culture and core values.

Benefits

• Depending on the role, compensation may include an annual bonus and equity in addition to base pay.
• Autodesk benefits are available for U.S. roles; benefits vary by country and may differ in health coverage, retirement, and leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed