Executive Assistant

Centric Brands • New York, NY

5d • Hybrid

About The Position

Centric Brands is seeking an Executive Assistant to support an EVP in a fast-paced, high-touch environment. The role requires a responsible, organized self-starter who can manage competing priorities, think and plan ahead, build relationships across and outside the company, and work under pressure with limited guidance. The Executive Assistant must exercise sound judgment and maintain discretion and integrity when handling confidential information.

The position provides comprehensive executive and administrative support, including managing calendars and communications, coordinating travel and meetings, tracking follow-ups, preparing expenses and executive materials, and supporting business initiatives and ad hoc projects. The Executive Assistant will help improve workflows and optimize the EVP’s schedule while acting as a gatekeeper for priorities and communications.

Centric Brands describes its work environment as creative, analytical, entrepreneurial, high-growth, and dynamic. The company offers an industry-competitive salary and a benefits plan that includes medical, dental, and vision coverage, a matching 401(k), Summer Fridays, generous PTO, merchandise discounts, and career development opportunities. Its social impact and inclusion initiatives include Centric Cares and a D&I committee.

Requirements

• 4–7 years of experience supporting senior executives, founders, high-profile talent, or leaders in a fast-paced, high-touch environment.
• Ability to operate independently, exercise sound judgment, and navigate shifting priorities and unexpected situations.
• Exceptional organizational, project-management, and time-management skills, with outstanding attention to detail.
• Strong written and verbal communication skills and confidence interacting across all levels of an organization.
• Ability to manage multiple priorities while maintaining accuracy and professionalism under pressure.
• Trustworthiness and discretion when handling sensitive and confidential information.
• Ability to bring structure, organization, and process to an entrepreneurial, high-growth, dynamic environment.
• Flexibility and willingness to provide limited personal support when needed.
• Strong emotional intelligence and interpersonal skills, with the ability to build relationships across diverse stakeholder groups.
• Ability to manage up, influence across teams, and drive accountability for follow-up and execution.
• Adaptability, a solutions-oriented approach, and enthusiasm for a rapidly evolving environment.
• Professional, polished presence and strong executive-facing capabilities.
• Proactive mindset with ownership, urgency, and follow-through.
• Experience managing expense reporting and executive administrative systems.
• Proficiency in Microsoft PowerPoint, including executive-level presentation development.
• Experience using AI tools such as ChatGPT, Claude, and Microsoft Copilot.
• Expert-level calendar management, scheduling, and travel coordination.
• Strong proficiency with Microsoft Outlook, Teams, and other business productivity platforms.
• Advanced Microsoft Excel skills, including formulas, PivotTables, data analysis, and reporting.

Nice To Haves

• Experience in the creative, entertainment, fashion, media, or talent industries is strongly preferred.

Responsibilities

• Manage a complex, fast-paced calendar and coordinate internal and external meetings with key stakeholders.
• Arrange and oversee travel logistics, including itineraries, accommodations, transportation, and scheduling.
• Manage and prioritize incoming mail, emails, and correspondence, ensuring timely responses and follow-up.
• Coordinate meetings, conference calls, offsites, and special events with Executive Assistants and administrative team members.
• Track meeting follow-ups and ensure action items and deliverables are completed on time.
• Prepare, submit, and reconcile expense reports accurately.
• Support presentations, reports, and executive materials by gathering and organizing information from cross-functional stakeholders.
• Screen incoming communications, respond to general inquiries, and escalate priority matters as needed.
• Serve as a strategic gatekeeper for the EVP’s inbox by identifying urgent priorities, managing deadlines, and determining when matters should be escalated or delegated.
• Identify opportunities to improve efficiencies, streamline workflows, and optimize the EVP’s schedule and project timelines.
• Participate in select meetings and calls to capture takeaways, track action items, and ensure follow-through.
• Anticipate the EVP’s needs and provide proactive support for business initiatives and ad hoc projects.
• Build relationships with internal teams and external partners to facilitate communication and execution.
• Handle sensitive and confidential information with discretion and professionalism.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Matching 401(k)
• Summer Fridays
• Generous PTO
• Merchandise discounts
• Career development opportunities
• Volunteerism through the Centric Cares social impact program
• Diversity, equity, and inclusion workshops, resources, and conversations through the D&I committee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed