Executive Assistant Jobs

About The Position

Requirements

• High School Diploma and a minimum of 5 years of experience in an executive support role.
• Highly proficient with Microsoft Office applications including Word, Excel, Outlook and PowerPoint and Edge and proficient in Adobe Acrobat
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Excellent written and verbal communication skills
• Experience supporting multiple executives.
• Independent, self-motivated, and ability to make autonomous decisions

Nice To Haves

• Bachelor’s degree or vocational training highly preferred

Responsibilities

• Manages multiple complex calendars, ensures they are free of conflicts and reschedules accordingly.
• Handles travel arrangements for all business trips, including international travel.
• Handles planning and logistics for select client entertainment.
• Administers and tracks ticket allocations for select client entertainment events.
• Serves as a liaison between executive leadership and internal and external individuals to ensure alignment and timely follow-up on action items.
• Engage other team members when appropriate to complete tasks.
• Screens incoming communications, prioritize and either delegate or address the matter and retrieves, sorts, opens and distributes mail.
• Prepares executive responses to routine correspondence; prepares reports, collects and analyzes information; prepares presentations.
• Provides framework for retrieval and utilization of historical information.
• Maintains inventory of office supplies and promotional items; anticipates office needs; places and expedites orders when necessary.
• Answers calls and greets visitors, directs parties to executives as appropriate.
• Ensure office equipment is operable, schedules maintenance as necessary.
• Process expense reports and invoices and may assist with budget tracking or preparation.
• Interacts with customers when appropriate to resolve issues; documents complaints and develop an appropriate course of action.
• Report problems to executives as needed.
• Ensure confidential handling of sensitive information and adherence to company policies.

Benefits

• You can grow.
• You have a voice.
• You are important.