Executive Assistant

Kansas City Chiefs•Kansas City, MO

22h

About The Position

Executive Assistant to the President is a highly visible, executive-level administrative role responsible for managing complex executive operations, communications, scheduling, travel, stakeholder engagement, meeting preparation, project requests and follow-up on behalf of the President. This role requires exceptional judgment, confidentiality, executive presence, and the ability to anticipate needs in a fast-paced professional sports environment. The position regularly interacts with ownership, executive leadership, NFL representatives, business partners, community leaders, internal departments, and external stakeholders. The ideal candidate will operate with a high degree of independence, professionalism, and discretion, translating priorities into action while ensuring the President is prepared, informed, and positioned to lead effectively.

Requirements

Bachelor’s degree in Business Administration, Communications, Management, or related field preferred; equivalent education and relevant experience will be considered.
7 to 10 years of progressively responsible executive support experience with C-suite, President, CEO, ownership-level, or similarly senior leaders.
Experience managing complex calendars, executive travel, meetings, confidential communications, and senior-level materials.
Advanced proficiency with Microsoft Outlook, Teams, Word, PowerPoint, Excel, OneDrive, SharePoint, and related productivity tools.
Excellent written, verbal, editing, proofreading, and interpersonal communication skills.
Sound judgment, discretion, and ability to operate independently in a fast-paced, high-profile environment.
Strong organization, prioritization, project management, and follow-through skills.
Ability to work nontradable hours and travel as business needs require.

Nice To Haves

Exceptional judgment, confidentiality, executive presence, and the ability to anticipate needs in a fast-paced professional sports environment.
Strategic Thinking: Anticipates future needs, recognizes trends, evaluates business implications, and supports long-term organizational objectives.
Executive Presence: Demonstrates professionalism, maturity, discretion, poise, and confidence when interacting with senior leaders and external stakeholders.
Communication: Communicates clearly, professionally, and diplomatically in verbal and written formats while tailoring messaging to the audience.
Problem Solving: Identifies issues proactively, gathers relevant information, develops practical options, and resolves matters with appropriate urgency.
Influence & Relationship Management: Builds credibility, earns trust, and works effectively through relationships across departments and levels.
Confidentiality & Integrity: Exercises discretion with sensitive information and exemplifies ethical behavior in all interactions.
Initiative: Demonstrates ownership, independence, curiosity, resourcefulness, and a commitment to continuous improvement.
Resilience: Maintains professionalism, judgment, and service orientation during high-pressure or high-volume periods.

Responsibilities

Serve as the primary administrative partner to the President, managing daily executive operations and ensuring key priorities are executed with consistency and precision.
Proactively manage an exceptionally complex calendar, balancing competing priorities, urgent needs, strategic meetings, league commitments, ownership matters, and external engagements.
Anticipate scheduling conflicts, business needs, preparation requirements, and follow-up actions before they arise, resolving matters independently when appropriate.
Prepare the President for meetings, presentations, speaking engagements, league events, community events, and public appearances by compiling agendas, briefing materials, background research, and relevant context.
Manage incoming communications, correspondence, requests, and inquiries, applying sound judgment to prioritize, redirect, respond, or escalate as needed.
Draft, edit, proofread, and format executive correspondence, talking points, presentations, reports, briefing notes, meeting summaries, and other communications on behalf of the President.
Support the executive vice presidents with calendar, travel, and administrative needs as requested.
Coordinate complex domestic and international travel arrangements for both professional and personal trips, including flights, lodging, ground transportation, itineraries, meeting logistics, credentials, security considerations, and contingency plans.
Manage travel and logistics associated with NFL meetings, league events, ownership meetings, conferences, community events, stadium events, playoff activities, and special organizational functions.
Prepare comprehensive travel and event packet itineraries, including schedules, contacts, reservations, briefing materials, attire, and support documents.
Coordinate executive hospitality at club events, stadium events, league functions, sponsor events, and community engagements.
Provide on-site or remote logistical support as needed during major events, training camp, games, postseason activities, and other high-priority organizational moments.