Executive Assistant

Sesame • San Francisco, CA

47d • $160,000 - $190,000 • Onsite

About The Position

Sesame believes in a future where computers are lifelike - with the ability to see, hear, and collaborate with us in ways that feel natural and human. With this vision, we're designing a new kind of computer, focused on making voice agents part of our daily lives. Our team brings together founders from Oculus and Ubiquity6, alongside proven leaders from Meta, Google, and Apple, with deep expertise spanning hardware and software. Join us in shaping a future where computers truly come alive.

We’re looking for a sharp, proactive Executive Assistant to support our CEO and Head of Operations. As a key partner to leadership, you’ll manage complex schedules, coordinate high-level communications, and ensure seamless operations in a fast-moving environment. The ideal candidate thrives under pressure, anticipates needs before they arise, and builds strong relationships across teams and external partners. If you’re highly organized, adaptable, and excel at making things run smoothly, we want to hear from you!

Requirements

• 10+ years of experience supporting C-suite executives, founders, and senior leadership teams, particularly in high-growth startup environments.
• Proven track record of providing strategic executive support beyond traditional calendar management.
• Demonstrated ability to anticipate needs, exercise sound judgment, and independently solve problems.
• Exceptional organizational skills with meticulous attention to detail and follow-through.
• Strong interpersonal and communication skills to build rapport across teams and with external partners.
• Comfortable operating with ambiguity and adapting quickly in a dynamic environment. Ability to multitask in a fast-paced environment with shifting priorities.
• Expert user of Google Workspace, Slack, and modern business productivity tools.
• A highly educated background preferred, with a focus on supporting startups.
• Experience in project management is a plus.

Nice To Haves

• Experience in project management is a plus.

Responsibilities

• Manage the CEO’s complex calendar, coordinate meetings, prioritize appointments, and optimize time efficiency.
• Organize materials, draft agendas, and ensure all necessary information is readily available. Anticipate scheduling conflicts and proactively implement solutions before they impact leadership.
• Serve as a trusted partner to executive leadership, helping maximize efficiency, productivity, and organizational effectiveness.
• Act as a primary point of contact for internal and external stakeholders, handling communications with professionalism, discretion, and sound judgment.
• Plan and manage detailed travel itineraries, including flights, accommodations, and logistics, proactively addressing any issues.
• Handle sensitive information with the utmost discretion and professionalism.
• Partner with the Office Manager to ensure seamless executive support and business operations.
• Support key initiatives by collaborating with cross-functional teams to drive efficiency and execution.

Benefits

• 401 (k) max employer match: 3.5% of compensation
• 100% employer-paid health, vision, and dental benefits for you and your dependents
• Unlimited PTO and sick time
• Flexible spending account with employer matching up to $1,650/year (medical FSA)
• Guardian Employee Assistance Program (EAP)
• Opportunity to share in the company's success with competitive stock options

What This Job Offers

• Job Type: Full-time
• Career Level: Executive