Executive Assistant North America - Large Format Sales

HP•Alpharetta, GA

1d•Remote

About The Position

We are seeking a highly experienced and proactive Executive Assistant, excited to work in a fast-moving consumer business, to support the North America Large Format Go-To-Market team. This role requires a strategic partner who can anticipate needs, manage complex scheduling across hp, customer and resellers. This role is responsible for providing advanced tactical and strategic administrative support to three upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations. This role takes ownership of their calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel. The role handles sensitive information with discretion, prepares detailed meeting agendas, and acts as a primary point of contact for stakeholders. The role involves coordinating administrative work within and across departments. The role also creates statistical and analytic reports and presentations for executives highlighting relevant insights.

Requirements

High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
Typically has 8+ years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
Demonstrated experience working in a global environment, adept at managing relationships and scheduling across HP, customers and resellers.
Experience successfully working on multiple issues/projects simultaneously in a fast-paced environment.
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Teams; SharePoint skills are a plus.
Ability to learn and manage multiple internal tools and platforms (e.g., SharePoint, Teams, travel and expense systems).
Effective Communication
Results Orientation
Learning Agility
Digital Fluency
Customer Centricity
Works on assignments that are highly complex in nature where a strong degree of initiative and technical knowledge are required to resolve problems.

Nice To Haves

SharePoint skills are a plus.

Responsibilities

Performing advanced tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
Handling advanced administrative duties like key records maintenance, compiling data for reports, preparing expense reports, preparing/editing executive presentations, etc.
Taking ownership of executives' calendars, scheduling complex meetings, managing conflicts, and prioritizing appointments, preparing detailed meeting agendas, taking minutes, following up on action items, and anticipating and planning for future scheduling needs.
Acting as a gatekeeper, screening and prioritizing phone calls and emails, and responds to routine inquiries and drafts responses on behalf of executives.
Managing all aspects of executive travel, including international trips, visa applications, and managing travel budgets, and addresses last-minute changes and emergencies.
Handling sensitive and confidential information with discretion and maintains strict confidentiality protocols.
Generating statistical and analytic reports for utilization by the organization for strategic planning in the administrative function and prepares presentations with relevant insights for the executives.
Acting as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
Coordinating the administrative work within the department/division, while working with other departments/divisions and companies.

Benefits

Health insurance
Dental insurance
Vision insurance
Long term/short term disability insurance
Employee assistance program
Flexible spending account
Life insurance
Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure
13 paid holidays
15 days paid time off