Executive Assistant

TBC Corporation•Nashville, TN

1d•$41 - $61•Onsite

About The Position

Lyric is an AI-first, platform-based healthcare technology company, committed to simplifying the business of care by preventing inaccurate payments and reducing overall waste in the healthcare ecosystem, enabling more efficient use of resources to reduce the cost of care for payers, providers, and patients. Lyric, formerly ClaimsXten, is a market leader with 35 years of pre-pay editing expertise, dedicated teams, and top technology. Lyric is proud to be recognized as 2025 Best in KLAS for Pre-Payment Accuracy and Integrity and is HI-TRUST and SOC2 certified, and a recipient of the 2025 CandE Award for Candidate Experience. Interested in shaping the future of healthcare with AI? Explore opportunities at lyric.ai/careers and drive innovation with #YouToThePowerOfAI. Applicants must already be legally authorized to work in the U.S. Visa sponsorship/sponsorship assumption and other immigration support are not available for this position. Job Summary: The Executive Assistant is responsible for providing a high level of administrative support to executives and senior leaders and may support multiple leaders simultaneously. Role will be responsible for office management functions in Nashville to support our company headquarters.

Requirements

Minimum of ten (10) years experience providing administrative support to senior leaders including executives
Minimum of five (5) years experience providing administrative support to multiple leaders
Advanced proficiency using Outlook
20% travel required (approximately 3-4 times/year) for company events that require administrative support like Strategic Advisory Board, Onsite leadership meetings
Demonstrated experience in coordinating third party executive meetings

Nice To Haves

Minimum of three (3) years experience using expense programs such as SAP, Concur or similar programs
Proficient in using other Microsoft suite programs such as Power Point
Must be able to work with limited direction and use good judgement
May need to handle details of a highly confidential and critical nature

Responsibilities

Coordinate appointments, monthly events, team leadership meetings and new hire onboarding on behalf of leader
Own leaders’ calendars and grant access to others appropriately
Schedule travel both domestic and international; coordinate with travel agency
Identify accommodations and negotiate contracts for meetings for leadership team meetings as well as off-site meetings; coordinate with third parties
Possess a strong understanding of the expense policy; gather and verify expenses, prepare reports, and submit; review and approve expense reports for other executives
Process invoices and set up new vendor onboarding
Prepare correspondence, internal memos, team emails, and overall bridge communication gaps
Prepare, edit and distribute presentation materials and documents
Acting on behalf of executive, track down documents, presentation materials, and other information
Prepare and distribute DocuSign and other documents
Provide coverage for other Executive Assistants
Manage company swag to include identification, ordering, and shipping
Maintain office access codes, building access cards, parking access cards and parking validation for employees
Interface with property management regarding building security and office maintenance
Order office supplies and maintain stock in shared break areas
Legal Gatekeeper: Maintain and securely file all original legal documents on site
Corporate Incoming Mail: Retrieve, sort, scan and distribute incoming mail, including receiving and handling all express deliveries
Human Resources: Post job openings as needed in office, for example for immigration purposes