Event Director Jobs

About The Position

Requirements

• Bachelor's Degree, required
• Five to seven years of progressively responsible experience in project management, institutional operations, higher education administration, event management, or related fields.
• Demonstrated success managing complex, cross-functional projects.
• Excellent organizational and project management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities simultaneously.
• Experience facilitating collaborative planning processes.
• Strong analytical and problem-solving skills.
• Ability to exercise sound judgment and maintain confidentiality.

Nice To Haves

• Master's Degree, preferred
• Experience in higher education.
• Experience managing major institutional events, commencements, convocations, or presidential events.
• Knowledge of project management methodologies.
• Experience with enterprise scheduling or event management systems (EMS or similar).
• Familiarity with higher education governance and academic protocol.

Responsibilities

• Lead comprehensive project management for assigned institutional events.
• Develop and maintain master project plans and implementation schedules.
• Coordinate planning timelines, milestones, and deliverables.
• Monitor project progress and facilitate timely decision-making.
• Identify project risks and develop mitigation strategies.
• Ensure alignment with institutional priorities and strategic objectives.
• Coordinate planning across multiple College divisions and departments.
• Facilitate Institutional Events Team meetings.
• Build collaborative relationships among campus partners.
• Coordinate planning activities across all Institutional Planning Areas.
• Ensure effective communication among stakeholders.
• Support Executive Sponsors throughout the planning process.
• Lead Operational Readiness Reviews for institutional events.
• Coordinate venue readiness, logistics, technology, hospitality, safety, and campus presentation.
• Monitor event readiness and resolve operational issues.
• Coordinate event-day operations and decision support.
• Ensure contingency and emergency plans are in place.
• Implement and maintain Trinity College's Institutional Experiences and Event Management Framework.
• Develop and continuously improve planning templates, project documentation, and operational standards.
• Maintain planning calendars and project management tools.
• Promote consistent planning practices across institutional events.
• Support organizational learning and planning excellence.
• Lead structured post-event assessments.
• Measure operational performance and institutional outcomes.
• Capture lessons learned and best practices.
• Maintain institutional planning documentation.
• Recommend improvements to planning processes and participant experiences.
• Prepare executive reports and recommendations.
• Prepare planning briefings and executive updates.
• Support senior leadership with planning analysis and recommendations.
• Coordinate materials for Executive Sponsors and College leadership.
• Assist with strategic decision-making throughout the planning process.
• Coordinate planning across the College's Institutional Planning Areas, including: Academic & Ceremony Operations, Student Experience & Engagement, Operations & Logistics, Facilities & Infrastructure, Safety & Emergency Management, Communications & Marketing, Information Technology & Event Production, Hospitality & Guest Experience, Advancement & Constituent Engagement, Trinity Traditions & Institutional Heritage, Presidential & Executive Engagement.
• Perform other related duties as assigned and based on departmental need.