Associate Athletic Director for Facilities and Event Management
About The Position
Monmouth University is seeking an experienced professional to provide administrative oversight and operational direction for planning, coordinating, and executing intercollegiate athletic events. The Associate Athletic Director oversees the safe and effective operation of athletic facilities and event venues, ensuring competitions, practices, and special events comply with institutional policies, NCAA regulations, conference requirements, and applicable health, safety, and security standards. The position also provides direct oversight of designated intercollegiate sports programs in collaboration with sport administrators, coaches, student-athletes, and departmental leadership. The role coordinates event-management functions such as facility readiness, staffing, game-day operations, security, crowd management, visiting-team services, officials, and campus and external partner coordination. In collaboration with stakeholders, the Associate Athletic Director establishes procedures, develops operational plans and budgets, evaluates event performance, and implements strategies to improve the student-athlete, spectator, and campus community experience. This is an in-person, on-campus, non-remote position. Applicants must submit a resume or curriculum vitae, cover letter, and professional references through the university's career portal.
Requirements
- Bachelor's degree.
- Experience as an events coordinator and/or experience with and knowledge of repairing equipment.
- Ability to work evenings, weekends, and other non-traditional hours as required.
- Valid driver's license in the applicant's state of residence, with no serious (Type A) violations in the past five years and no more than three moving (Type B) violations in the past three years.
- Excellent interpersonal, organizational, and communication skills.
- Ability to appropriately handle confidential and sensitive information.
- Understanding of the University's commitment to academic success and athletic excellence.
- Basic proficiency with Microsoft Word and Microsoft Excel.
- Ability to lift and move heavy objects weighing up to 60 pounds on a regular basis.
- Demonstrated ability to manage multiple assignments and priorities simultaneously.
Nice To Haves
- Three years of experience as an events coordinator and/or experience with and knowledge of repairing equipment.
- Familiarity with EMS scheduling software and Teamworks.
- Supervisory experience managing full-time, part-time, intern, and/or student staff.
- Demonstrated experience coordinating large-scale athletic events, conference championships, and postseason competitions.
- Experience as a collegiate student-athlete, student manager, graduate assistant, or athletics administrator.
Responsibilities
- Direct operational planning, event management, and logistics for Monmouth University Athletic home events.
- Recruit, train, schedule, supervise, and evaluate event-management student staff.
- Manage the event-management budget, including payroll oversight, timesheet approval, expense monitoring, and fiscal accountability.
- Coordinate scheduling of departmental cars and golf carts and arrange repairs.
- Develop policies for hosting athletics events.
- Interpret coaching requests and plan home events within budget and facility limitations.
- Manage requests and activities for officials and visiting teams for home games.
- Coordinate bids, planning, and hosting of CAA, NEC, and NCAA postseason events for assigned sports.
- Serve as primary game-day administrator for event technology systems, including DVSport, Spiideo, and Daktronics.
- Develop, implement, and maintain event-operations policies, procedures, and a student-worker handbook.
- Adhere to University and Athletics Department policies and applicable NCAA, conference, and other organizational rules and regulations.
- Plan personnel and equipment requirements for home events.
- Support athletic facilities and operations initiatives, including facility readiness, maintenance coordination, and operational projects.
- Serve as primary liaison with Campus Police, Facilities Management, and other campus partners.
- Support emergency action planning, crowd management, and game-day risk management for assigned events.
- Coordinate with Conference and Event Services on campus-wide events.
- Serve as primary events liaison with the CAA and NEC regarding event management and championship operations.
- Manage relationships with vendors, contractors, officials, and external service providers.
- Serve as sport administrator for assigned varsity programs, providing administrative support to coaches and student-athletes.
- Supervise the Hackensack Meridian Health Athletic Center as assigned.
- Perform other duties as assigned.
Benefits
- 403(b) Retirement Plan
- Generous Paid Time Off
- Medical, Dental & Vision Insurance Benefits
- Tuition remission for the employee upon hire
- Tuition remission for spouse or civil-union partner and IRS dependent after one year of full-time continuous employment
- Employer-paid short- and long-term disability
- Employer-sponsored life insurance
- Employee Assistance Program (EAP)
- Flexible Spending Account (FSA)
- Telehealth
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What This Job Offers
Job Type
Full-time
Career Level
Manager
