Event Planning and Facilities Management Associate

DTCC • Jersey City, NJ

4d • Hybrid

About The Position

The Event Planning and Facilities Management Associate serves as the central point of coordination between clients, culinary and catering teams, vendors, and workplace services. The role calls for an energetic, highly organized, detail-oriented professional with a passion for creating memorable client experiences. The associate applies event and project management skills, workplace-services knowledge, and experience tracking operational and financial performance.

Requirements

• Minimum of 4 years of relevant experience in event planning, facilities management, hospitality, workplace services, or a related area.
• Strong event-planning, project-management, and problem-solving skills.
• Excellent verbal and written communication skills.
• Strong client-service and vendor-management capabilities.
• Advanced PowerPoint skills, including slide design, data visualization, and storytelling.
• Strong Excel skills, including formulas, PivotTables, and KPI tracking.
• Ability to develop and manage projects within approved budgets.
• Ability to prepare business cases and supporting financial analyses.

Nice To Haves

• Bachelor’s degree in Hospitality or a related field preferred.

Responsibilities

• Partner with clients to understand event vision, objectives, and requirements, and develop concepts aligned with their goals.
• Create and manage event and project budgets, track expenses, conduct financial analyses, and negotiate competitive vendor pricing.
• Recommend event spaces and coordinate catering, furniture layouts, audiovisual equipment, technical support, and other logistical needs.
• Source and manage vendors, including caterers, movers, cleaning companies, event staff, and technical support providers.
• Oversee day-to-day food service, facilities maintenance, workplace relocations, and event-planning activities.
• Develop detailed event timelines and production schedules, including milestones, responsibilities, and deadlines.
• Coordinate event setup, execution, and breakdown, resolving issues to ensure smooth operations.
• Monitor operational and financial performance and identify opportunities for improvement.
• Conduct food-service audits and develop, track, and report on key performance indicators and metrics.
• Support event marketing and promotional efforts to increase attendance and visibility.
• Gather feedback from clients, attendees, and stakeholders to improve future events.
• Develop business cases and financial analyses for proposed projects.
• Lead and supervise staff supporting food service, workplace operations, and events.
• Address employee concerns, monitor meal quality, and maintain a positive service experience.

Benefits

• Competitive compensation, including base pay and an annual incentive.
• Comprehensive health and life insurance and well-being benefits, based on location.
• Pension and retirement benefits.
• Paid time off, personal and family care leave, and other leaves of absence.
• Flexible hybrid work model: three days onsite and two days remote.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed