Associate, Event and Venue Management

LA28 • Los Angeles, CA

2d • Onsite

About The Position

The Associate, Event and Venue Management helps keep an Event and Venue Management cluster organized, informed, and prepared for the Olympic and Paralympic Games. The role provides administrative, project management, and contract management support across cluster deliverables; manages communications with venue partners on behalf of the Cluster Head; and coordinates with the central Event and Venue Management team to ensure commitments are actioned within agreed timeframes.

During the Games, the Associate manages the Venue Operations Center, prepares daily briefing and reporting materials, and provides operational support to the Event General Manager. The role is based onsite in a Downtown Los Angeles office. Most work takes place in an office setting and involves extended use of computers, phones, and other office equipment in an open-floorplan environment. Hours may vary, including evenings, weekends, and holidays, especially during peak event periods. The role may evolve over time and may include operational responsibilities during the Olympic and Paralympic Games.

Requirements

• At least 2 years of relevant experience in project coordination, data management, or operational support within dynamic event, sport, or complex organizational settings.
• Strong communication, teamwork, and interpersonal skills, including the ability to address and resolve conflicts across teams with differing priorities.
• Excellent attention to detail and organizational, operational, and program execution skills; ability to handle sensitive information with discretion.
• Well-developed problem-solving skills, ability to work independently while knowing when to seek feedback, and ability to prioritize under pressure to meet tight deadlines.
• Demonstrated commitment to co-creation and collaborative decision-making.
• Available to work onsite in the Downtown Los Angeles-based office.
• Able to work efficiently in an open cubicle environment and use computers, phones, and other office equipment for extended periods.

Nice To Haves

• Prior experience in event planning or venue operations.
• Experience supporting high-stakes events such as the Olympic and Paralympic Games.
• Experience maintaining incident management systems or daily operational reporting.
• Familiarity with contract tracking and venue partner coordination.

Responsibilities

• Provide administrative support for cluster deliverables, including preparing presentations and briefing materials, scheduling meetings, and following up on outstanding actions.
• Provide venue project management support through status reports, deliverable tracking, and task lists, and coordinate the cluster RADIO Tracker.
• Manage communications with venue partners about site visits and information requests, using sound judgment to tailor messaging to each audience.
• Support contract management by documenting agreement issues, summarizing key provisions, and tracking timelines for contract deliverables.
• Manage the Venue Operations Center during the Games, maintaining the daily run sheet, pass distribution, incident systems, briefings, and MOC reports.
• Provide operational support to the Event General Manager.
• Perform other duties as required.

Benefits

• Opportunity to help shape how an Event and Venue Management cluster prepares for Olympic and Paralympic competition.
• Collaboration with cluster leaders, venue partners, and Functional Areas across a complex operating environment.
• Opportunity to build project, contract, and venue operations skills that contribute to future major events.
• Experience of the Venue Operations Center during the 2028 Games.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed