Division Administrator Jobs

About The Position

Requirements

• Ability to communicate effectively orally and in writing with diverse audiences, make presentations, and conduct meetings.
• Ability to manage, monitor, and facilitate compliance with state and agency requirements, including procurement, budget, and billing processes.
• Knowledge of project, program, and portfolio management, including methodologies, metrics, techniques, and control processes.
• Knowledge of oversight compliance techniques relating to information technology finance, procurement, and Cloud FinOps.
• Knowledge of procurement, budget, billing, and Cloud FinOps processes.
• Knowledge of Virginia IT procurement laws and regulations and VITA procurement processes.
• Knowledge of information systems data processing methods, data analysis techniques, and application systems maintenance.
• Knowledge of strategic and tactical management of large, enterprise-wide technology programs comparable in size and scope to VDOT's.
• Knowledge of strategic IT planning and alignment of IT projects, portfolios, and initiatives with strategic business goals.
• Knowledge of supervisory and human resources principles and practices, including hiring, discipline, performance management, and employee development.
• Knowledge of developing enterprise technology strategy, governance, and quality assurance programs, and developing and implementing policies, standards, and procedures.
• Skill in Cloud FinOps management and data analysis techniques for cloud financial management.
• Skill in procurement and vendor management, including Virginia procurement laws and regulations and VITA procurement processes.
• Skill in developing and implementing enterprise technology strategy policies, standards, and procedures.
• Skill in implementing policies and procedures.
• Skill in strategic and tactical management of large, enterprise-wide programs.
• Skill in strategic IT planning and aligning IT projects, portfolios, and initiatives with strategic business goals.
• Skill in developing enterprise technology finance strategy, governance, and quality assurance programs.

Nice To Haves

• A combination of training, experience, or education in Public Administration, Information Technology Finance, Procurement, Cloud Financial Management, or a related field.
• Knowledge of VDOT's technology architecture, standards, and the depth and breadth of its technology solutions.
• Knowledge of VITA procurement processes.
• Knowledge of Virginia procurement laws and regulations.
• Skill in procurement and vendor management.

Responsibilities

• Direct finance, procurement, and Cloud FinOps management, including strategic planning and best practices.
• Develop and maintain VDOT's FinOps framework for cost allocation, budgeting, forecasting, and chargeback/showback models that provide cloud-spend visibility.
• Oversee monthly and quarterly cloud cost reviews with engineering and business teams.
• Establish and enforce cloud cost governance policies, including targets, tagging standards, resource lifecycle rules, and procurement guidelines.
• Ensure VDOT and ITD management and staff are aware of and comply with applicable requirements, including job and position profiles, financial management, contract management, VITA, and ITP service management requirements.
• Manage ITD, maintain effective relationships with ITD staff, contribute to management-team decisions, and direct ITD budgetary, fiscal, and office administration.
• Manage development of the yearly budget and ongoing fiscal responsibilities for IT strategic planning and ITD governance programs.
• Manage the IT Security Program and develop and direct ITD Resource Management.
• Direct development of assigned programs by defining requirements, communicating them to IT management and staff, monitoring activities, reviewing draft documents, and approving final policies, processes, standards, and initiatives.
• Manage IT strategic planning for ITD and VDOT, including leading, directing, and reviewing updates to VDOT's Strategic Technology Plan.
• Direct staff in maintaining and monitoring the technology project portfolio for ITD and VDOT.
• Manage and coordinate IT needs assessments and project prioritization for other VDOT divisions and districts.
• Create project management office policy, guidelines, and standards for ITD.
• Manage, lead, and coordinate procurement of all IT goods and services through VITA for VDOT.
• Ensure staff develop and maintain the knowledge and training needed to work with other divisions, districts, state agencies, and outside vendors to define and manage project requirements and schedules.
• Represent the IT Director in maintaining customer relations.
• Facilitate communication and issue escalations between VITA and VDOT business units concerning VITA service requirements, issues, and service levels.
• Lead ITD and agency-wide strategic planning and governance planning and implementation efforts.
• Communicate, coordinate, and distribute IT portfolio and project status, and develop collaborative relationships throughout VDOT.
• Manage relationships with VDOT business customers to support the work of the ITIC, and ensure communication of ITIC priorities and decisions and alignment between IT initiatives and business goals.
• Represent VDOT and ITD on multi-agency and Commonwealth-wide committees concerning technology standards and policies, presenting VDOT's needs and positions.
• Comply with VDOT's Code of Ethics and the Commonwealth's Standards of Conduct.