FT - HR Administrator - Human Resources/Risk Management Division

Ogden City Corporation • Ogden, UT

2d • $31 - $45

About The Position

The HR Administrator performs professional and administrative human resources functions, emphasizing employee learning and development, human resources information systems (HRIS), and general HR operational support. Under the direction of the HR/Risk Management Director and Assistant HR/Risk Director, this position develops, coordinates, facilitates, and evaluates training and development programs for city employees; provides functional support for the City's HR/Risk technology systems; and supports talent acquisition, payroll processes, data analytics, and reporting. The role also contributes to continuous improvement of HR programs, systems, processes, and service delivery.

This is a temporary full-time position for approximately 12 months, with a possible extension if additional funding is provided. The position is non-exempt, merit, and eligible for benefits. Attendance and punctuality are essential. The employee works as part of a team, frequently meets with coworkers and supervisors, and communicates in person with the public and city employees during office hours.

Requirements

• Bachelor's degree from an accredited college or university in Human Resources, Business Administration, Information Systems, or a closely related field; alternatively, five years of progressively responsible experience in human resources, HRIS, training and development, or related work.
• Experience supporting HR information systems, including a performance management software system and a city learning module system.
• Possession of, or ability to obtain, an appropriate, valid Utah driver's license within 180 days from the date of hire.
• Complete all position-specific NIMS training courses within one year of hire.
• Knowledge of human resources administration and HRIS support.
• Knowledge of employee learning and development software, talent acquisition processes, and performance management programs.
• Knowledge of payroll processing.
• Knowledge of data integrity, electronic recordkeeping, confidentiality, and applicable federal, state, and local employment laws and regulatory requirements.
• Knowledge of training facilitation, employee development, training needs assessment, and program evaluation.
• Skills in administering and supporting HR software systems, troubleshooting user issues, documenting processes, and coordinating with internal and external support staff.
• Skills in organizing and delivering engaging training programs and presentations, providing responsive customer service, and communicating technical information in understandable terms.
• Skills in collecting, validating, analyzing, and presenting HR data and preparing scheduled and updated reports.
• Ability to use and update data through Microsoft Office applications and work with the city HRIS and division-related technology.
• Ability to exercise sound judgment, discretion, professionalism, and confidentiality when handling employee and organizational information.
• Ability to establish effective working relationships, communicate effectively orally and in writing, analyze information, and develop practical recommendations.
• Ability to work independently and collaboratively, manage multiple priorities and deadlines, maintain accurate records, and identify process improvements.
• Ability to comply with city policies and procedures.
• Any combination of education, training, and experience likely to provide the required knowledge and abilities may qualify.

Nice To Haves

• Experience with talent acquisition processes, payroll support, HR reporting, or data analytics.
• Experience in public-sector human resources.
• Knowledge of and working experience with the Utah Retirement System.

Responsibilities

• Develop, coordinate, organize, facilitate, train, and evaluate employee learning and development programs for city employees.
• Develop and facilitate training on personnel policies and procedures, leadership development, and other organizational priorities.
• Create training curricula, presentations, facilitator guides, job aids, exercises, assessments, e-learning materials, and other instructional resources.
• Deliver training through classroom, virtual, e-learning, individual, and other appropriate methods.
• Establish methods to assess and evaluate training effectiveness and recommend improvements to content and delivery.
• Assist with operation and administration of the City Performance Management System and Learning Management System (LMS), including course setup, enrollment, user support, training records, reporting, troubleshooting, and vendor support.
• Provide HRIS support, including system maintenance, data entry and validation, testing, SOP documentation, troubleshooting, and coordination with internal and external support staff.
• Support talent acquisition activities, including recruitment coordination, job postings, applicant tracking support, interview scheduling, applicant communications, hiring documentation, drug screening and physical scheduling, and onboarding tasks.
• Provide payroll support, including reviewing and processing assigned information, resolving routine discrepancies, coordinating with the Payroll Administrator, and maintaining accurate and timely records.
• Collect, compile, validate, analyze, and report HR data and metrics; prepare routine and ad hoc reports and dashboards; and identify trends, data issues, and process-improvement opportunities.
• Provide data analytics support to HR/Risk leadership and translate data into clear summaries to support planning, decision-making, and program evaluation.
• Provide information and general assistance regarding personnel policies, procedures, programs, systems, and processes.
• Assist with developing, reviewing, implementing, and communicating HR policies, procedures, guidelines, forms, and process documentation.
• Maintain accurate, organized, and confidential HR/Risk employee and city information.
• Maintain knowledge of relevant employment laws and regulations and assist with organizational compliance.
• Participate in city-wide HR initiatives, employee engagement activities, recruitment and community outreach events, safety and risk management activities, and other assigned HR programs.
• Perform other related duties as required or assigned.

Benefits

• Language pay
• Longevity pay
• Holidays
• Sick, vacation, and comp time leave
• Medical and dental
• Employee Assistance Program (EAP)
• Life insurance
• Long-term disability
• Employee loan program for computer, bike, and exercise equipment loans when available
• Wellness program
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level