FT - Payroll Administrator - Human Resources/Risk Management Division

Ogden City Corporation•Ogden, UT

5d•$31 - $45•Onsite

About The Position

The Payroll Administrator performs payroll and financial record-keeping duties and clerical support for the Human Resources/Risk Management Division. The role ensures that employee payroll is accurate and timely and performs and oversees Ogden City's biweekly payroll process. The position receives direction from the Human Resources/Risk Director and Assistant Human Resources/Risk Director. The administrator processes payroll and timekeeping records, personnel transactions, payroll actions, retirement reports, and payroll-system adjustments; maintains financial and statistical records; and provides payroll and personnel-related information to city employees, departments, and the public. The role handles sensitive information and must maintain confidentiality, comply with applicable payroll laws and regulations, and support safety and risk management activities. Attendance and punctuality are essential, and the position requires in-person communication with the public during office hours and use of on-site equipment.

Requirements

At least two years of general clerical and accounting experience.
High school diploma or equivalent.
Possession of, or ability to obtain, an appropriate valid Utah driver's license within 180 days of hire.
Complete NIMS IS100, IS200, ICS300, IS700, IS800, IS701, IS703, IS775; IEMC course(s); and position-specific ICS courses based on assignment within one year of hire.
Knowledge of clerical accounting and bookkeeping principles and techniques, general payroll procedures, applicable federal, state, and local laws and regulations, modern office procedures and computer equipment, fiscal record keeping, and accounting procedures and methods.
Skills in maintaining financial records and files; performing accounting clerical work; accurately tabulating, recording, and balancing transactions; operating a calculator, computer, and related office equipment; typing; performing clerical activities; and communicating clearly and concisely orally and in writing.
Ability to understand and carry out oral and written instructions; maintain the physical condition and audio-visual perception needed for assigned duties; establish and maintain effective working relationships; maintain the mental capacity for effective interaction and communication; and comply with city policies, regulations, and safety and risk management standards.

Nice To Haves

Additional experience in payroll, human resources, and/or risk management.
Experience with Utah Retirement Systems.
Experience with Tyler Technologies software systems.
Any combination of experience and education likely to provide the required knowledge and abilities may qualify.

Responsibilities

Prepare work under stringent deadlines, including stressful or abbreviated timeframes.
Perform and oversee the biweekly payroll process for all Ogden City departments.
Post data to ledgers, registers, journals, and logs using established accounting techniques and procedures.
Process timekeeping and payroll records, assist with preparing and balancing payroll reports, process personnel transactions, and make adjustments to the city's payroll system.
Process and calculate payroll actions, including benefits withholding, overtime, garnishments, and workers' compensation.
Prepare and submit retirement reporting to URS; prepare forms and spreadsheets; and check and tabulate statistical and financial data.
Provide payroll information and explain procedures to customers, departments, and employees; respond to inquiries and questions.
Ensure compliance with federal, state, and local payroll reporting laws and regulations.
Perform clerical duties, including typing, maintaining files and records, and processing mail.
Input and retrieve payroll, fiscal, and statistical information electronically.
Participate in safety and risk management activities and take action to reduce liability to the city.
May participate in and coordinate training programs for city employees.
Handle sensitive information and maintain confidentiality.
Work on special projects as assigned.
Provide city staff and the public with general information and assistance regarding personnel policies, procedures, and processes.
Answer questions and provide information about benefits, job descriptions, salaries, and related matters; assist with routine problems or complaints.
Meet attendance and punctuality expectations, work as part of a team, meet with co-workers and supervisors, communicate with the public in person during office hours, and use on-site equipment.
Perform other related duties as required or assigned.