Division Administrator, Pathology - BIDMC
About The Position
The Division Administrator oversees, coordinates, and performs administrative functions to support a division, working with hospital and division administration, leadership, staff, and external contacts at all levels. The role helps ensure smooth division operations, serves as a liaison and resource, and handles matters that may be complex, sensitive, or confidential. The administrator coordinates schedules, meetings, agendas, and resources; supports the Director and division with administrative and reporting tasks; and analyzes operational and financial data to identify trends and recommend priority areas. The role also trains new staff on division and hospital policies and procedures. Other duties may be assigned by the department.
Requirements
- High school diploma or GED required.
- 1–3 years of related work experience required.
- Advanced skills with Microsoft applications, which may include Outlook, Word, Excel, PowerPoint, or Access, and other web-based applications.
- Ability to produce complex documents, perform analysis, and maintain databases.
Nice To Haves
- Bachelor's degree preferred.
- Healthcare experience preferred.
Responsibilities
- Plan and implement office systems and procedures to support smooth, efficient operations.
- Anticipate and resolve problems in division operations; act as a liaison and resource on division and organizational matters.
- Interact with division leaders, physicians, staff, patients, visitors, and vendors on complex, sensitive, and confidential matters.
- Represent the Division at meetings and train new staff on division and hospital policies and procedures.
- Maintain meeting schedules and arrange interdisciplinary operational meetings involving multiple departments, the hospital, offsite locations, and external vendors or customers.
- Coordinate meetings and agendas, and prepare minutes as requested.
- Plan space, resources, equipment, phones, and other needs for new staff and division moves.
- Complete typing, reporting, mail, and filing functions for the Director and division; create PowerPoint presentations as needed.
- Prepare monthly reports on operational and financial activities and statistics; analyze reports, data, and volumes for trends and recommend priority areas.
- Perform other duties as assigned by the department.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
