Coordinator Jobs

About The Position

Requirements

• Bachelor's degree in Engineering, Construction Management or other related field and/or demonstration of equivalent work experience with relevant Document Control or similar certificates.
• Three (3) years of experience in document control, preferably for heavy construction, highway, or transit industry construction projects.
• Experience using Primavera Unifer, preferably on a Metro construction project.
• Excellent organizational, detail-oriented, multi-tasking, and confidentiality skills.
• Ability to independently track and meet deadlines.
• Working knowledge of MS Word, MS Excel, and Adobe Acrobat (or BlueBeam) applications.
• Excellent customer service, communication, conflict resolution, reading, writing, speaking, and comprehension skills.
• Ability to provide internal and external customers with a courteous and professional experience.
• Willingness to be a part of a collaborative and supportive team.
• Valid California Class C driver's license.
• The ability to work with a diverse workforce.

Responsibilities

• Route Changes in Primavera Unifier for transmittal to the Contractor in accordance with Metro Change Control procedures and applicable contact requirements.
• Actively coordinate with internal project stakeholders to track and meet project deadlines.
• Update contract documents including construction plans and specifications to incorporate revisions made via Change process to provide reliable and up-to-date files for use by the Construction Management team.
• File documentation from initiation to close-out for each Change and prepare final Change record deliverables.
• Assist the project staff in maintaining Change tracking logs including but not limited to contract document status, changed contract quantities, Caltrans directives, and Change status.
• Set, track, and report on Key Performance Indicators for the Change process.
• Participate in meetings with project stakeholders, distribute Meeting Minutes, and track Action Items.
• Send uniform notifications to project team and specific stakeholders upon execution of a Change.
• Verify prerequisites are obtained for each Change.
• Interface with Project Controls staff and Metro Program Management Information Systems (PMIS).
• Support project independent As-Builts maintenance by preparing copies of Change contract plans/documents and coordinating with project staff.
• Track and issue action items to the corresponding party.
• Assist in the preparation of change worksheets and collect technical documents from team leads.
• Perform close-out process for executed change orders.
• Prepare audit reports of Contractor’s Change documentation.
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out.
• May be required to perform other related job duties.

Benefits

• Medical
• Dental
• Vision
• Employer Paid Life and Accidental Death & Dismemberment Insurances
• Business Travel Accident Insurance
• Short-Term Disability
• Long Term Disability
• Flexible Spending Account
• Health Savings Account
• Dependent Care Flexible Spending Account
• Commuter Benefits
• Legal Assistance
• Identity Theft Protection
• Pet Insurance
• Auto & Home Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Voluntary Life & Accidental Death & Dismemberment Insurance
• Paid Time Off (PTO)
• Holidays
• 401(K) Retirement Savings Plan
• Employee Referral Program
• Professional Certification Incentive Program
• Hill University Learning and Development
• Tuition Reimbursement
• EAP
• Years of Service Awards Program