Change Coordinator

Hill international•Los Angeles, CA

1d•Onsite

About The Position

Hill International is seeking a Change Coordinator in Valencia, California. This role is responsible for managing the change process for construction projects, ensuring accurate documentation, timely communication, and adherence to project procedures. The Change Coordinator will work closely with internal stakeholders and contractors to maintain project integrity and facilitate smooth project execution.

Requirements

Bachelor's degree in Engineering, Construction Management or other related field and/or demonstration of equivalent work experience with relevant Document Control or similar certificates.
Three (3) years of experience in document control, preferably for heavy construction, highway, or transit industry construction projects.
Experience using Primavera Unifer, preferably on a Metro construction project.
Excellent organizational, detail-oriented, multi-tasking, and confidentiality skills.
Ability to independently track and meet deadlines.
Working knowledge of MS Word, MS Excel, and Adobe Acrobat (or BlueBeam) applications.
Excellent customer service, communication, conflict resolution, reading, writing, speaking, and comprehension skills.
Ability to provide internal and external customers with a courteous and professional experience.
Willingness to be a part of a collaborative and supportive team.
Valid California Class C driver's license.
The ability to work with a diverse workforce.

Responsibilities

Route Changes in Primavera Unifier for transmittal to the Contractor in accordance with Metro Change Control procedures and applicable contact requirements.
Actively coordinate with internal project stakeholders to track and meet project deadlines.
Update contract documents including construction plans and specifications to incorporate revisions made via Change process to provide reliable and up-to-date files for use by the Construction Management team.
File documentation from initiation to close-out for each Change and prepare final Change record deliverables.
Assist the project staff in maintaining Change tracking logs including but not limited to contract document status, changed contract quantities, Caltrans directives, and Change status.
Set, track, and report on Key Performance Indicators for the Change process.
Participate in meetings with project stakeholders, distribute Meeting Minutes, and track Action Items.
Send uniform notifications to project team and specific stakeholders upon execution of a Change.
Verify prerequisites are obtained for each Change.
Interface with Project Controls staff and Metro Program Management Information Systems (PMIS).
Support project independent As-Builts maintenance by preparing copies of Change contract plans/documents and coordinating with project staff.
Track and issue action items to the corresponding party.
Assist in the preparation of change worksheets and collect technical documents from team leads.
Perform close-out process for executed change orders.
Prepare audit reports of Contractor’s Change documentation.
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out.
May be required to perform other related job duties.