Coordinator Jobs

About The Position

Requirements

• High school diploma.
• Basic knowledge of office equipment, including copiers and fax machines.
• Interpersonal skills necessary in order to communicate and follow the instruction of attorneys and staff and provide information with ordinary courtesy and tact.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to lift boxes and packages weighing up 25 pounds.

Responsibilities

• Greet clients, visitors, and vendors in a professional and courteous manner, creating a welcoming and positive first impression of the firm.
• Answer, screen, and direct incoming calls using a multi-line telephone system, taking accurate messages and responding to inquiries as appropriate.
• Schedule and coordinate conference rooms for meetings, depositions, and client events, maintaining accurate room calendars and reservations.
• Ensure reception, conference rooms, café areas, and other common spaces are clean, organized, and maintained in accordance with the firm's professional standards.
• Manage all incoming and outgoing mail, courier services, and package shipments, including Federal Express, UPS, and other delivery services.
• Coordinate the setup and breakdown of breakfast, lunch, and refreshments for meetings, conferences, and special events.
• Monitor office supply inventory, maintain adequate stock levels, and place orders as needed while tracking inventory to prevent shortages.
• Process vendor invoices for payment and assist attorneys with expense reimbursement requests in accordance with firm procedures.
• Assist with planning, coordinating, and supporting office events, employee functions, and firm-sponsored activities.
• Provide administrative support for the firm's Summer Associate Program, including event coordination and logistical assistance.
• Assist with copying and creating binders.
• Serve as the primary liaison with building management regarding maintenance requests, repairs, security concerns, and other facility-related matters.
• Perform additional administrative and office support duties as assigned to ensure efficient office operations.