Coordinator Jobs

About The Position

Requirements

• Working knowledge of core HR functions including onboarding, record administration, recruitment, and employee relations.
• Knowledge of Ontario employment legislation and standards.
• General understanding of construction, electrical, or utility site operations and the field-based work environment.
• Knowledge of collective agreement provisions and unionized site requirements.
• Familiarity with HRIS platforms.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced site environment.
• Excellent interpersonal and communication skills, with a strong customer-service orientation toward employees and supervisors.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Sound problem-solving skills and a proactive, solutions-focused approach.
• Strict confidentiality in performing duties.
• Honesty, integrity, and trustworthiness in all professional interactions.
• A respectful approach that includes cultural awareness.
• Sound work ethic, personal accountability, and results-oriented mindset.
• Flexibility and resilience in adapting to changing site conditions and priorities.
• Ability to remain calm and objective in high-pressure or sensitive situations.
• College diploma.
• Post-secondary education in Human Resources, Business Administration, or a related field. An equivalent combination of education and relevant HR or administrative experience will also be considered.
• 3 - 5 years of prior HR, administrative, or coordination experience.
• Willingness and ability to work on-site in a camp, field or construction environment, including wearing required PPE, is essential.
• Applicants must have legal authorization to work in Canada with no restrictions.

Nice To Haves

• Working toward a CHRP designation is an asset.
• Experience in the construction, electrical, or utilities industry is a strong asset.
• Some travel between sites may be required.

Responsibilities

• Attend career fairs, present employment opportunities to Indigenous communities.
• Source local Indigenous candidates though employee contacts and Indigenous community contacts.
• Maintain a tracker with local Indigenous applicants.
• Prepare and send union dispatch requests.
• Coordinate site-level onboarding for craft, hourly, and salaried personnel, ensuring a positive experience.
• Coordinate offers, orientation training, and travel requests for new hires.
• Assist candidates with onboarding and training inquiries.
• Collect, verify, and process new-hire documentation, and required forms in accordance with legislation and Valard policy.
• Coordinate demobilization and offboarding for departing personnel.
• Ensure data integrity and timely entry of changes.
• Prepare routine HR correspondence, letters, and documentation as directed.
• Identify and resolve timekeeping discrepancies in coordination with supervisors and the payroll team.
• Respond to pay-related questions and escalating complex issues.
• Provide responsive, front-line support to employees and supervisors on HR policies, benefits, and procedures.
• Escalate employee relations matters, concerns, and complaints to the Sr. HR Business Partner in a timely and confidential manner.
• Support workplace investigations and corrective-action processes through documentation and administrative assistance as directed.
• Promote a respectful, inclusive, and engaged workplace culture at the site.
• Support compliance with federal, provincial, and local employment legislation, company policy, and any project-specific or collective agreement requirements.
• Prepare and distribute routine HR reports.
• Coordinate with the Sr. HR Business Partner and head office HR team to ensure consistent application of HR programs and standards.
• Support alignment with Quanta Services Parent Company compliance policies and programs.
• Perform other duties as required.

Benefits

• RRSP matching program