Project Finance Coordinator

Game Seven•New York, NY

17h•$55,000 - $60,000

About The Position

Game Seven Agency, an Excel Sports Management Company, is a full service creative and experiential agency that lives for sport, music and culture. From the biggest moments to the smallest details, we pride ourselves on being in the know and building relationships that matter, for brands that matter. Our team is comprised of creatives, strategists, producers, designers, project managers, influencer managers, filmmakers, volunteers, activists, ballplayers, hypebeasts, social media moguls, runners, mixologists, party promoters, hip-hop elitists, show-bingers, hot-take havers, vintage t-shirt collectors, fitness fanatics, pet parents, plant parents, human parents, and general good time havers. Clients include Hennessey, Nike, Jordan, Spotify, Meta, Instagram, TikTok, Amazon, Timberland, Oakley, Footlocker, Chime, Fanatics, Bleacher Report, Uninterrupted, and more. Game Seven Marketing is an Equal Opportunity Employer (EOE). Job Function: The Project Finance Coordinator supports the day-to-day monitoring of project financials and assists in the reconciliation of project budgets across the agency, ensuring that all project-related costs are accurately tracked and accounted for within final reports. They will also assist with the payroll submission process for freelance and part-time project staff. The Project Finance Coordinator should have a strong interest in financial management and accounting, and a desire to contribute to the financial health of the agency. The Project Finance Coordinator will be expected to support a range of tasks; including, but not limited to: Support the full project financial lifecycle from origination through close, including job setup, SOW/PO tracking, budget reconciliation, and final reporting. Assist in the implementation of company accounting software processes and procedures, including creation and input of job estimates, assignment of job resources, and overall job profitability tracking. Monitor project status and budgets on a regular basis, flagging unanticipated costs, overages, or out-of-scope work that may require change orders or client budget conversations. Review project financial reports for accuracy, covering vendor invoices, credit card reports, staffing payroll, internal expenses, and employee time. Partner with Accounts and Production teams to understand project scopes, anticipated costs, and client profitability, helping identify overservicing or efficiency risks. Adhere to deadlines, proactively communicate risks to delivery, and contribute ideas to improve financial processes and agency efficiency. Participate in recurring finance and operations meetings with account leads to review account health, track invoicing and collections, and align on actions needed to keep projects on budget. Monitor hours/fee pacing across active accounts; ensure expense management platforms (e.g., Navan) are kept current with correctly tagged, approved expenses flowing into financial reporting. Track OOP expenses against budgets and confirm client funds are in-house ahead of upcoming vendor payments; support timely credit card reporting and freelancer payroll submissions.

Requirements

BA or BS in economics, finance, accounting, or related fields.
1–3 years of finance or accounting experience, preferably within an agency environment.
Familiarity with GAAP principles.
Strong quantitative skills and an ability to analyze and synthesize financial data.
Acute attention to detail and thoroughness with all assigned tasks.
Excellent communication and organization skills.
Understanding of confidentiality as it pertains to company finances and personal financial information.
Ability to work efficiently in a fast-paced environment with tight deadlines.
Ability to manage multiple tasks and projects at any given time.
Highly competent with Microsoft Excel, Google Sheets, and all Google Workspace tools.

Responsibilities

Support the full project financial lifecycle from origination through close, including job setup, SOW/PO tracking, budget reconciliation, and final reporting.
Assist in the implementation of company accounting software processes and procedures, including creation and input of job estimates, assignment of job resources, and overall job profitability tracking.
Monitor project status and budgets on a regular basis, flagging unanticipated costs, overages, or out-of-scope work that may require change orders or client budget conversations.
Review project financial reports for accuracy, covering vendor invoices, credit card reports, staffing payroll, internal expenses, and employee time.
Partner with Accounts and Production teams to understand project scopes, anticipated costs, and client profitability, helping identify overservicing or efficiency risks.
Adhere to deadlines, proactively communicate risks to delivery, and contribute ideas to improve financial processes and agency efficiency.
Participate in recurring finance and operations meetings with account leads to review account health, track invoicing and collections, and align on actions needed to keep projects on budget.
Monitor hours/fee pacing across active accounts; ensure expense management platforms (e.g., Navan) are kept current with correctly tagged, approved expenses flowing into financial reporting.
Track OOP expenses against budgets and confirm client funds are in-house ahead of upcoming vendor payments; support timely credit card reporting and freelancer payroll submissions.