Coordinator Jobs

About The Position

Requirements

• Bachelor’s degree (communications, public policy, nonprofit management, Native American studies or related field preferred) or equivalent experience.
• One to three years’ work experience in a nonprofit, Tribal organization/government, or legal setting.
• Experience supporting projects or administrative coordination.
• Solid understanding of Native Americans and Tribes in California.
• Experience working directly with Tribal communities in any capacity.
• Proven experience creating or coordinating organizational communications, public information, newsletters, website content or social media initiatives.
• Exceptional written and verbal communication skills, with ability to draft clear, compelling content for diverse audiences.
• Strong writing and editing experience, including drafting correspondence, reports, press releases, newsletters, Board materials, or other professional public-facing communications.
• High attention to detail and strong organizational/time management skills.
• Ability to balance multiple projects and work independently while meeting deadlines.
• Excellent judgment, discretion, and ability to maintain confidentiality.
• Strong interpersonal skills with a professional, reliable, and collaborative approach.
• Expertise in Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel).
• Proficient with Zoom and PDF editors for professional collaboration and document management.
• Ability to quickly learn and adapt to new platforms and digital tools.

Nice To Haves

• Experience updating and maintaining websites using WordPress (or comparable CMS).
• Familiarity with California legislative or Capitol processes, including event coordination and communications.
• Experience coordinating communication projects and working with external vendors, designers, or communications consultants.
• Proficiency with communications and design tools including Canva, Constant Contact, and Hootsuite (or similar social media scheduling platforms).
• Ability to capture and edit photos or videos for professional use.
• Experience supporting Board governance, including meeting logistics, minutes, and follow-up tracking.

Responsibilities

• Serve as a trusted partner to the Executive Director by coordinating delegated tasks, projects, and priorities with accuracy and timeliness.
• Coordinate the quarterly meeting preparation and the logistics and execution of the Board of Trustees and its Committees, ensuring smooth meetings, accurate records and clear communication of actions and decisions.
• Coordinate the development and implementation of organizational communications, including newsletters, Annual Reports, website content, social media, and other public-facing materials. Work collaboratively with staff and external vendors when applicable to gather content, manage reviews and approvals, and draft or edit communications as appropriate to support organizational priorities.
• Assist the Executive Director with CILS’s Capitol Presence by coordinating and promoting legislative and policy initiatives, advocacy events, trainings, Tribal Roundtables, and other key Capitol-based activities.
• Maintain internal communication tools, resources, and processes that keep staff informed and aligned with the strategic plan.
• Provide administrative and coordination support to the Executive Director through delegated duties and special projects.
• Coordinates projects on behalf of the Executive Director using project management tools and principles.
• Book travel, reconcile spending accounts, and process reimbursements for the Executive Director and Board.
• Receive and prioritize staff requests for Executive Director requests approvals.
• Coordinate vendor contracts, project timelines, deliverables, and approvals for Executive Director-assigned communications and special projects.
• Administrative support as needed.
• Schedule and coordinate Board of Trustees meetings.
• Coordinate the collection of and preparation of meeting materials.
• Draft and distribute meeting minutes.
• Maintain internal Board files and records.
• Assist with bylaws updates as requested by the Board.
• Communicate Board action items to staff and stakeholders and track follow through.
• Coordinate organization of and communications for CILS’ Capitol Presence efforts, including legislative and policy initiatives, advocacy events, trainings, and Tribal engagement activities.
• Coordinate logistics, promotion, and follow-up for Capitol-based activities to ensure visibility, professionalism, and impact.
• Coordinate implementation of strategic plan initiatives, ensuring progress is tracked and communicated.
• Attend Capitol events to support Executive Director and create communications to share with Tribal communities and Tribes.
• Maintain the strategic plan tracker and ensure automations are functional.
• Coordinate organization and distribution of bills analysis.
• Coordinate the development, creation, curation, and scheduling of social media content to enhance visibility of CILS, including drafting content and collaborating with staff or external vendors as appropriate.
• Draft press releases and coordinate distribution.
• Coordinate the development and distribution of newsletters through Constant Contact and other platforms and assist in writing them.
• Coordinate the development of the Annual Report, including gathering content, drafting, editing, and design coordination.
• Coordinate and/or conduct capture of video and photos at Capitol and community events to develop content for social media and communications.
• Maintain and update the CILS website with current content and resources.
• Uphold brand standards by maintaining templates for presentations, letterhead, and outreach materials.
• Coordinate the production of branded materials and promotional materials.
• Coordinate donation program communications and promotion.
• Coordinate and collaborate with staff, external partners, and vendors as appropriate.
• Collect and update content for the staff intranet for the Executive Director.
• Ensure consistent messaging and information flow across the organization.
• Support organization-wide communication needs as directed.
• Serve as Executive Director’s delegate for information and resources.

Benefits

• Multiple high-quality, and low-cost medical plans.
• 100% coverage for the employee and 90% for dependent premiums.
• Flexible Spending Accounts for eligible medical/dental, dependent care, and public transportation expenses.
• 403(b) retirement plan with employer match.
• 17 paid holidays annually (includes office closure from December 24-January 1) plus an additional day for your birthday.
• Vacation time off, starting at 13 days accrued per year.
• Sick leave is set at 12 days per year.
• Paid leave for jury duty/witness services, Election Day, bereavement.
• Free professional development courses and learning opportunities.
• Employee Assistance Program with access to free mental health services.
• Loan Repayment Assistance Program for eligible attorney positions.
• Supplemental insurance, including additional life and disability coverage.